Administrative Assistant

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal’s Top Employers in 2025. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.

The position at a glance

The Administrative Assistant ensures the Front Office of Global Markets & Banking Americas operates with maximum efficiency by delivering reliable, high‑quality administrative support. This role strengthens BNP Paribas’ commitment to client‑focused service and operational excellence across North America.

The Administrative Assistant will report into one of the New York Platform Services Team (PST) Managers, and will partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all our staff.

In detail

The team members are responsible of the following activities:

• Coordinate domestic and international travel, including visa processing, to keep senior staff on schedule and compliant with corporate travel policies.
• Manage calendar and meeting logistics for priority clients, using Microsoft Outlook and Teams, to guarantee timely and well‑organized engagements.
• Process expense reports and invoices through Concur and Ivalua, ensuring accurate cost control and timely reimbursement.
• Arrange room bookings, event spaces, and catering for client roadshows, team‑building activities, and internal workshops, supporting seamless event execution.
• Serve as the single point of contact for visiting employees and external guests, providing welcoming and professional reception.
• Maintain and update email distribution lists and telephone routing in Outlook, facilitating clear internal communication.
• Produce and update presentation materials in PowerPoint, delivering polished visual support for senior stakeholder meetings.
• Partner with administrative colleagues across locations to provide continuous coverage, especially when teammates are off‑desk, ensuring uninterrupted support for the Global Markets & Banking staff.
• Execute ad‑hoc projects assigned by management, applying a forward‑thinking and collaborative approach to meet strategic objectives.

Work conditions: This position provides for standard working conditions in an office and a normal work schedule from Monday to Friday. This position requires little travel.

The Strengths And Skills That Will Help You Succeed

• Bachelor’s degree in Business Administration, Finance, or a related field.
• The knowledge of English and French is required.*
• Minimum 3 years of proven experience as an administrative assistant within a financial institution.
• Manage calendar and meeting coordination for senior stakeholders, leveraging Microsoft Outlook to optimize time allocation.
• Process travel bookings and visa applications, using Concur to maintain compliance and efficiency.
• Oversee expense claim and invoice processing, applying Ivalua to ensure accurate financial reporting.
• Organize and execute internal and external events, employing strong project‑management skills to meet logistical deadlines.
• Provide clear and professional communication with clients and visitors, demonstrating discretion and confidentiality.
• Collaborate with cross‑functional administrative teams, fostering a supportive network that guarantees seamless coverage.
• Produce polished presentations and reports in PowerPoint and Excel, enhancing stakeholder communications.
• Coordinate phone and email communications, maintaining up‑to‑date distribution lists for effective information flow.
• Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in French and English languages are required.

What’s In It For You

In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements are available for most positions. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.

To find out more about our range of benefits, click here

What You Need To Know

• We will review candidates as they apply, so don’t wait to submit your application;
• BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
• You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
• If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

• At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences.
• BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).
• To learn more about our DE&I commitments, click here

BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services.

BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.

Since 1961, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products.

With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.

Our certifications and partnerships

• Montreal’s Top Employers 2025
• Canada’s Best Diversity Employers 2025
• Women in Governance – Parity certified – Platinum certification
• Pride at Work Canada
• Part of Les Affaires top 300 companies in Quebec
• Synclusiv
• Ready, Willing and Able
• Autisme sans Limites
• LinkedIn Top Companies 2024

Do you want to discover other BNP Paribas offers in Canada?

Click here: BNP Paribas in Canada Our job offers

* While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted *