*Executive Assistant - Legal Invoicing & Administration

Executive Assistant - Environmental, Social & Governance

A leading firm located in downtown Montreal is seeking a legal assistant to support its emerging and high-growth companies practice. This role is set within a structured environment where workload expectations are clear, the pace is steady, and collaboration and respect are highly valued. This is a permanent, full-time position with a well-established hybrid model.

What is in it for you:

• Competitive salary of $75K–$85K.

• Permanent position, 35 hours/week, flexible schedule between 8:30 am. and 9:00 am.

• Clear workload: support 1 to 2 partners within a well-structured environment.

• Hybrid work model: 3 days in office (including Wednesday), 2 days remote.

• 3 weeks of vacation starting in the first year.

• Group insurance from day one, including dental, vision, and mental health coverage up to $3,000.

• Family coverage fully paid by the employer.

• 2% RRSP contribution (after one year).

• $750/year wellness program (equipment, Apple Watch, etc.).

• $700/year training budget + 4 in-person training days.

• Opportunity to participate in internal committees and development activities.

Responsibilities:

• Draft, revise, and format legal documents (agreements, procedures, correspondence, etc.).

• Manage calendars, calls, correspondence, and travel arrangements.

• Organize meetings, conferences, meals, meeting rooms, and logistics.

• Transcribe content from notes, dictations, and voice messages.

• Compare documents using Workshare.

• Track conference registrations and manage reimbursements.

• Handle file opening, filing, and archiving.

• Use internal tools efficiently (OnePlace, MCDM, Intranet).

What you will need to succeed:

• Diploma in Legal Secretarial Studies or equivalent training.

• 5 years of experience in a law firm or corporate legal department.

• Excellent communication skills in French and English, both spoken and written, to draft, revise, and transcribe documents and interact with clients and colleagues across Canada and internationally.

• Strong knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).

• Knowledge of Workshare, OnePlace, or similar tools (asset).

• Experience in administrative coordination and complex calendar management.

Ideal candidate:

• Highly structured, organized, and methodical individual.

• Proven ability to manage multiple priorities simultaneously in a dynamic environment.

• Ability to provide proactive and strategic daily support.

• Comfortable working in a high-standard professional environment.

• Professional maturity, sound judgment, and strong sense of responsibility.

• Autonomy, discretion, and impeccable professionalism.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.