Finance and Office Administrator

Job Responsibility:

Company Description

Waapihk Research is an Indigenous-led group of passionate experts who provide data-driven research to answer questions related to Indigenous health, education, and self-determination. We aim to play a supporting role by empowering Indigenous leaders with the information they require to shape policy and drive meaningful outcomes.

Position Overview

Seeking an enthusiastic, driven candidate to fill the Finance and Office Administrator position at a growing Winnipeg-based consulting firm. The Finance and Office Administrator manages company accounting and finances and handles general office administrative operations and processes. The position is collaborative but requires a self-motivated candidate who manages their time efficiently. Duties will include:

• General office bookkeeping.
• Ensure the accurate and timely processing of accounts payable, accounts receivable, and banking transactions.
• Ensure the accurate and timely processing of client invoices.
• Conduct account analysis and reconciliation.
• Support financial reporting activities by ensuring the accurate and timely preparation and analysis of monthly, quarterly and year-end financial statements and reports.
• Support the preparation of annual corporate tax books and collaborate with external accountants to file corporate taxes.
• Responsible for coordinating semi-monthly payroll.
• Support the executive with general administrative duties focused on adding structure and productivity.
• Responsible for miscellaneous office tasks and management.
• Prepare communications, such as memos, emails, invoices, and other correspondence as requested.
• Create and maintain filing systems, both electronic and physical.
• Maintain supplies by checking stock to determine the level of inventory, anticipating needed supplies, and placing and expediting orders for supplies.
• Assist with onboarding new employees.
• Data entry as required.
• Other duties, as assigned.

Essential Qualifications

• Bachelor's degree in business administration, accounting, or finance. A combination of other training and/or equivalent experience may be considered.
• 2-3 years of relevant experience in full-cycle accounting/bookkeeping and administrative duties.
• Knowledge of full cycle accounting.
• Software savvy - the ability to learn new software platforms/systems.
• Must be able to follow verbal and written instructions.
• Must be able to analyze and proofread data and work independently on routine tasks.
• Must have strong attention to detail.
• Demonstrated organizational and multi-tasking skills.
• Strong proficiency in MS Office Suite (Word, Excel, Outlook)

Desired Qualifications

• Experience working with Quickbooks
• Experience working with ERP systems.
• Payroll Compliance Professional (PCP) designation is an asset.
• Knowledge of in-house pay administration platforms or systems.

Position Details

• Location: In-person at our Downtown Winnipeg office.
• Hours: Full-time.
• Compensation: $50,000 - $58,000 (based on education and experience).
• Proposed Start Date: ASAP / Negotiable.

Benefits

• Health Spending Account
• Wellness Spending Account
• Radon Mitigation Benefit
• Dedicated Professional Development funds
• Paid vacation.

Working Conditions

• We offer a comfortable, friendly, and professional work environment.
• Our downtown Winnipeg office is close to bus routes for easy commuting.
• Meaningful work.

Conditions of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Incumbent must be local to Winnipeg, Manitoba or surrounding vicinities and be able to attend work hours in-person.

Self-Declaration

• Candidates with an Indigenous background are encouraged to self-declare should they feel comfortable doing so.

Required Application Materials

• Cover letter
• Résumé
• Two strong references are requested who can speak to the candidate's competence in a similar context.

Please forward a cover letter, résumé, and list of two references to:

Dr. Marin Ingalise BeckDirector of Research mbeck [at] waapihk [dot] com

Please consider viewing our website before applying:

Job Type: Full-time

Pay: $50,000.00-$58,000.00 per year

Benefits:

• Casual dress
• Extended health care
• Paid time off
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's Degree (required)

Language:

• English (required)

Location:

• Winnipeg, MB R3B 0X1 (required)

Work Location: In person

Application deadline: 2025-04-04Expected start date: 2025-04-14