Administrative assistant

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Professionalism in customer service

Supervision

• 1 to 2 people
• Committees

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• SharePoint
• Accounting software

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Project management
• Accounting
• Payroll services

Security and safety

• Confidential security clearance

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Adaptability
• Dependability

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day

Other benefits

• On-site amenities
• Parking available

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

Support for mature workers

• Applies hiring policies that discourage age discrimination