Accounts Payable Clerk

We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the Musqueam, Squamish, and Tsleil-Waututh peoples who have been stewards of this land from time immemorial.

For over 60 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.

At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.

We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.

Position Summary

This position is responsible for performing accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.

Duties & Responsibilities

• Matches receiving reports to invoices, verifies account codes and receipt of items, batches invoices for payment, matches purchase order, and enters invoices into the system.
• Checks suppliers’ statements and maintains related correspondence, ensures proper approvals are in place and forwards incomplete invoices to the department. Processes payment to payee for approved invoices and files duplicate with supporting documentation.
• Receives and reviews suppliers’ invoices for prices, extensions, additions and discounts. Refers discrepancies to purchasing agent or supplier.
• Calculates and confirms applicable GST and PST.
• Reviews employee expenses including tuition, mileage, PD funds and petty cash prior to reimbursement.
• Processes cheque and direct deposit payments to vendors.
• Cancels and reissues student refunds and other cheques as requested.
• Requests new vendor records, changes to vendor records, including banking information for direct deposit.
• Collects, verifies, and prepares journal entries for monthly C-Card claims; and provides user support to C-Card holders.
• Identifies P.O. balances for liquidation.
• Organizes and labels files and boxes for storage.
• Performs other related duties as required.

Qualifications

Education and Experience

• Grade 12 graduation plus additional specialized training of up to and including 1 year in accounting and over 2 years’ related experience in a high-volume computerized Finance department or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Skills and Abilities

• Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish and maintain effective working relationships with students, staff, faculty, vendors, external agencies and the general public.
• Ability to function calmly and effectively and with speed and accuracy during periods of high volume and stress.
• Knowledge of the rules, regulations and policies governing departmental operations.
• Effective organizational and time management skills in meeting deadlines and working with frequent interruptions.
• Computer experience with intermediate level knowledge of MS Word and Excel. Experience with Banner preferred.
• Accurate keyboarding skills with a minimum of 60 wpm and demonstrated data entry skills.
• Excellent attention to detail. Ability to recognize and identify possible errors or omissions for correction.
• Demonstrated knowledge of basic accounting principles and practices and familiarity with office practices and procedures.
• Communicate effectively in English, both verbally and in writing, to others.
• Ability to understand, interpret and apply specific regulations and procedures and to perform arithmetic calculations accurately.
• Familiarity with PST and GST and their impact on the institution.

Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.