Administrative Assistant (Term Full-Time)

Job applications must be submitted through , and not through AMIK for consideration.

About US
RRC Polytech is Manitoba’s largest institute of applied learning and research, with more than 150 full- and part-time degrees, diploma and certificate options. Through hands-on and online learning opportunities and state-of-the-art instruction, we prepare our students to become leaders in their fields – while also ensuring they can meet changing industry demands and contribute to the province’s economic growth.

Accessibility and Accommodations
RRC Polytech is committed to providing an accessible recruitment process. If you experience barriers accessing or using the online application system, or require accommodation at any stage of the hiring process, please contact People Services at [email protected] or Voir le numéro de téléphone sur jobs.amik.ca. We will work with you to identify appropriate supports and discuss available options.

Administrative Assistant (Term Full-Time)
Centre for Learning and Program Excellence

POSITION TYPE: Full-Time, Term Position Available (anticipated November 16, 2026 up to September 9, 2027)* 
*This competition may be used to fill multiple vacancies, including part-time opportunities.

POSITION LOCATION: Notre Dame Campus (Winnipeg, MB) Hybrid**

** RRC Polytech reserves the right to modify work arrangements in alignment with operational and organizational needs.

EMPLOYEE GROUP: Union (MGEU)

For the purposes of this job posting, internal applicants and applicants from MITT will be given preference over external applicants. 

At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. Consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. For more information about our hiring practices, please visit: . 

Employment support is available to candidates who self-identify as Indigenous (First Nations, Métis, or Inuit) seeking employment at Red River College Polytechnic. For guidance on the application process, interview preparation, or to discuss accommodation needs, applicants are invited to contact our Indigenous Recruitment Consultant at [email protected] .

TALENT POOL: This competition may be used to establish a 12-month talent pool of qualified candidates for future vacancies. Even if you do not meet all of the listed qualifications, we encourage you to apply.

ABOUT THE TEAM
The Centre for Learning and Program Excellence (CLPE) team contributes both strategically and operationally to organizational development initiatives, administration, program coordination, and research and planning activities across the organization.

The team’s work includes learning curricula design and review; logistical and technical support for in-house employee development programs and deliverables; team-based consultations; research and analysis; proposal and report preparation; project and change management; program planning and delivery; and consultation.

CLPE is a collaborative and supportive team that values diverse perspectives, shared learning and continuous improvement. Team members work together to contribute their knowledge and expertise while supporting innovative, high-quality learning and development across RRC Polytech.

WHAT YOU WILL DO
Red River College Polytechnic’s Centre for Learning and Program Excellence (CLPE) is looking for an Administrative Assistant to provide administrative support across the department. Reporting to the Administrative Coordinator (CLPE), you will perform a wide range of administrative responsibilities to support day-to-day operations and ensure departmental priorities are completed accurately and in a timely manner.

As the Administrative Assistant, you will demonstrate initiative and work effectively both independently and collaboratively as part of the CLPE team. You will bring strong administrative, organizational and communication skills, excellent attention to detail, and a high level of proficiency in Microsoft Word and Excel.

In this role, you will prepare accurate and detailed documents, reports and meeting minutes; coordinate schedules, meetings and events; communicate effectively on topics of varying complexity; and build collaborative relationships with internal and external RRC Polytech stakeholders. You will also develop and maintain electronic filing systems, support financial management activities, and coordinate project timelines.

WHAT YOU WILL BRING

• Post-secondary Administrative Assistant certificate. An equivalent combination of education and relevant experience may be considered
• Perform a range of administrative functions, including preparing and processing correspondence, maintaining departmental records and files, coordinating information, and supporting day-to-day departmental operations
• Coordinate purchasing and contract administration, including quotes, requisitions, contracts, agreements and related documentation
• Provide meeting and committee support, including agendas, meeting materials, minutes, documentation and follow-up on action items
• Experience administering budgets, invoices, financial records, reporting, databases, records management, compliance requirements and accreditation documentation
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and conferencing technologies
• Ability to build effective working relationships and communicate professionally with diverse stakeholders.
• Strong organizational, coordination, analytical and problem-solving skills, with the ability to manage multiple priorities and deadlines
• Ability to work independently, exercise sound judgment, maintain confidentiality, and contribute to an inclusive and respectful workplace
• Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement

NICE TO HAVE

• Openness to using AI tools as relevant to role specific work
• Experience working within post-secondary
• Experience developing  curriculum resources in a Polytechnic

WHY WORK WITH US
At RRC Polytech, we believe our people are our greatest assets. We offer supportive, inclusive workplace where you can grow, contribute and thrive.

• Salary Range for this position:  $49,595 - $69,838 per annum
• Generous Paid Vacation: full-time employees accumulate a minimum of 15-days vacation per year, increasing to 30 days with service, while full-time Instructors accumulate 44 days per year. Information on casual and part-time vacation accrual is outlined in the Collective Agreement or the Terms and Conditions for Excluded Employees as applicable
• December Break: employees receive time off with pay during the period between Boxing Day and New Year's Day
• Defined Benefits Pension Plan: Employer and Employee contributions to future retirement benefits
• Comprehensive Benefits: Including Health and Group Life insurance, Long Term Disability, employee & family assistance program, mental health support up to $1,000, and a robust Health Care Spending Account
• Inclusive Leave Programs: Wellness, maternity, adoptive, and parental leave, as well as ceremonial, cultural, religious and spiritual leave
• Growth and Recognition: Professional development, professional licensing and fees coverage, and severance pay on retirement
• Union Representation: For complete details on benefits and employment terms, see the MGEU collective agreement

CONDITIONS OF EMPLOYMENT

• Applicants must be legally entitled to work in Canada
• This position may be required to work evenings and/or weekends
• Incumbent must provide a current and satisfactory Criminal Records Check

Please note that applicants internal to Red River College Polytechnic must apply through My Portal on HRIS Unlimited.

LAND ACKNOWLEDGEMENTS

RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denésuline, and the National Homeland of the Red River Métis. 

We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.