Administrative Assistant, Finance 14 Month Contract

Clifton, an award-winning engineering and environmental consultancy, opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Nearly 50 years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets. 

  At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical and non-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving. 

We value our people and encourage work-life balance. We offer a compensation package with a competitive salary, a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry. 

Clifton is currently searching for an Administrative Assistant on a 14-month contract basis.

This role is responsible for accurate and timely data entry, invoice preparation and processing, accounts payable and accounts receivable support, document management, and other general administrative duties that help keep the Finance function organized and operating efficiently.

This is a great opportunity for someone who is organized, detail-oriented, comfortable working with numbers and financial information, and enjoys supporting a busy team. The successful candidate will be able to manage routine tasks independently while working collaboratively with Finance and other teams across the organization.

Key Responsibilities

• Assist with the preparation, entry, review, and processing of customer and vendor invoices.


• Process accounts payable transactions, including entering invoices, verifying supporting documentation, and preparing items for approval and payment.


• Support accounts receivable activities, including invoice preparation, payment entry, account updates, and follow-up on outstanding information and overdue payments, as required.


• Enter and maintain accurate financial and project-related information withing company systems.


• Assist with reconciling transactions and identifying or following up on discrepancies.


• Maintain organized and complete supporting documentation for financial transactions.


• Provide general administrative support to the Finance Team, including document preparation, filing, scanning, and electronic records management.


• Assist with compiling information, reports, spreadsheets, and other documentation.


• Respond to routine internal inquiries and coordinate with employees, vendors, and clients to obtain required information.


• Ensure compliance with Clifton’s policies, accounting principles, and relevant regulations.


• Support other administrative and Finance-related projects, as assigned.

  Required Qualifications and Experience

• High school diploma or equivalent; Certificate, diploma, or coursework in business administration, accounting, finance, or a related field is an asset.


• Previous administrative, accounts payable, or finance support experience is preferred.


• Strong data-entry skills with a high level of accuracy and attention to detail.


• Comfortable working with numbers, invoices, spreadsheets, and financial information.


• Proficiency with Microsoft Office, particularly Excel and Outlook.


• Experience with accounting, ERP, or financial software is an asset.


• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.


• Clear and professional written and verbal communication skills.


• Ability to handle confidential and sensitive information appropriately.


• Continued attention to safety and safe work environments, with a strong workplace safety focus.


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The Clifton Difference

We believe that our employees are the cornerstone of our success and the heartbeat of our operations. United by our core values, we're not just offering a job; we're offering an opportunity to be part of a diverse and technically excellent team that values professional growth and personal well-being. Here’s why you’ll love being part of our team:

• Competitive Compensation: We believe in rewarding our employees for their hard work with a fair compensation package that is competitive within the industry.


• Inclusive Benefits: We provide a robust selection of benefits, covering health, dental, life, disability, and an Employee and Family Assistance Program to protect you and your family’s well-being and provide support when you need it most.


• Future-Focused Savings: Benefit from our defined pension plan with a 5% employer match and take advantage of our voluntary RRSP, RESP, and TFSA options to help you secure your financial future.


• Investing in Our People: The integrity of our profession and the quality of our work depend on the quality of our people. So, we invest heavily in our people’s growth at every career stage. From tuition reimbursement to mentorship programs, we champion your professional development by providing you with the guidance and resources to navigate your career path successfully.


• Work-life Balance: We offer flexible and hybrid work options, for many of our roles, empowering you with the flexibility to balance work with your lifestyle.


• Social Events & Team Building: Whether it's local office gatherings, company-wide celebrations, or client-focused events, we are all about bringing people together and creating a vibrant workplace where fun and professional life intersect.  

Apply

All applicants must be legally eligible to work for Clifton in Canada.

Clifton is dedicated to being an equal opportunity employer, fostering a respectful and inclusive workplace that celebrates diversity. Our goal is to build teams that mirror the richness of the communities we serve, valuing the diverse perspective and unique contributions of everyone; therefore, we warmly welcome applications from women, Indigenous peoples, and other historically underrepresented groups and encourage you to let us know if you require accommodation through the interview process. 

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. You will be evaluated on the relative degree to which you meet the knowledge, skills, and abilities related to the position assignment.

Join us and be part of the Clifton Difference.