HRIS Manager People and Culture Department

Job Responsibility:

Duties:

System Transition & Implementation (Workday)

• Manage data migration activities, including cleansing, mapping, validation, testing, and reconciliation.
• Collaborate with the HRIS Manager, Workday consultants, Payroll, Finance, and IT to ensure system configurations and integrations meet operational and compliance needs.
• Support development of project plans, documentation, issue tracking, and go-live support for Workday implementation.

Collaboration with Current HRIS (NAV/Sparkrock)

• Work in close coordination with the current Manager, HRIS to support and maintain existing systems during the transition.
• Ensure data alignment and reporting consistency across both systems during parallel runs and post-go-live stabilization.
• Partner with Payroll, Finance, IT, and external vendors to resolve system issues, plan enhancements, and align technical workflows.
• Cross-System Collaboration During ERP Transition.

System Optimization & Reporting

• Support configuration of workflows, security roles, calculated fields, and reporting tools in both current and future systems.
• Create and deliver dashboards and reports to support operational planning, funding proposals, and compliance audits.
• Perform regular audits to ensure data accuracy, privacy compliance, and system integrity.
• Provide technical and functional support to HR, managers, and staff.

HRIS Training and Onboarding

• Design and deliver training sessions for HR staff, managers, and employees on system functionality, processes, and updates to ensure effective and consistent use of the HRIS.
• Develop and maintain user-friendly training materials, including guides, job aids, video tutorials, and FAQs to support onboarding and ongoing learning.
• Provide ongoing system training and support following implementation, ensuring users are equipped to navigate updates, new modules, and process changes effectively.

Qualifications:

• Bachelor's or post-secondary degree in Human Resources, Business Administration, Information Systems, Computer Science or related field.
• Minimum 4 years of experience as an HRIS Manager or similar role, within an ERP systems or data management, including at least one major system transition or implementation.
• Strong understanding of HR and payroll processes; experience working in not-for-profit settings is preferred.
• Hands-on experience with NAV/Sparkrock and/or Workday strongly preferred.
• Hands-on experience with complex database administration.
• Strong technical aptitude for HR systems functionality, analytical, strong interpersonal skills.
• Impeccable attention to detail to help maintain our HRIS architecture, processes, security, and data integrity.
• Excellent project coordination skills, with proven ability to manage timelines, dependencies, and cross-team collaboration.
• Advanced proficiency with Excel (Pivot tables, V Lookup), Microsoft 365; report writing and data visualization experience.
• Strong organizational skills and attention to detail, with well-developed verbal and written communication abilities in English; the ability to speak another language is considered an asset.
• Demonstrated interpersonal effectiveness and a collaborative, inclusive leadership style that fosters positive working relationships across teams.
• Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.

Location:

Duration of Position:

Starting Salary Range:

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