Payroll Specialist

We’re looking for a highly organized and detail-oriented Payroll & Accounting Administrator to join our team. At Brunel, we pride ourselves on fostering a friendly, collaborative, and supportive work environment where people genuinely enjoy working together.

This role offers a hybrid work schedule, with three days per week in our downtown office, giving you the flexibility to balance focus time at home with in-person collaboration.

In this position, you will share responsibility for payroll processing, ensuring compliance with financial and payroll regulations, supporting accounts receivable, and assisting with various accounting functions. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings a proactive, solutions-oriented mindset.

Key Responsibilities:

Payroll Processing

• Process bi-weekly payroll for external staff
• Collect and verify timesheets for accuracy and compliance with company policies.
• Review and process employee expense reports, ensuring proper documentation
• and categorization.
• Maintain and update employee profiles, including payroll data, personal
• information, and benefits enrollment.
• Utilize the ADP platform for payroll processing, reporting, and employee selfservice.
• Manage monthly payroll accruals and ensure accurate year-end payroll compliance.
• Address payroll-related inquiries and ensure adherence to relevant regulations.
• Create and distribute letters of employment as requested.
• Conduct employment verifications for past and present employees.
• Accounts Receivable
• Review proforma invoices for accuracy and compliance.
• Promptly submit finalized invoices to clients.
• Accounting Functions
• Assist with month-end and year-end financial procedures.

Additional Tasks:

• Maintain electronic filing systems

• Participate in ad hoc projects as assigned.

Key Competencies:

• Planning and Organizing: Exceptional time management skills to prioritize tasks
• effectively.
• Communication: Strong verbal and written communication skills to interact with
• diverse stakeholders.
• Quality: Detail-oriented with a commitment to accuracy and continuous
• improvement.
• Work Behavior: Demonstrates a positive, can-do attitude and leads by example.
• Building Trust: Develops strong relationships founded on respect and reliability.
• Stress Tolerance: Maintains stable performance in high-pressure situations.
• Problem Solving: Proactively identifies and resolves issues with tenacity and
• efficiency.
• Safety Leadership: Ensures compliance with safety standards and fosters a culture
• of workplace safety.

Qualifications and Experience:

• 2 years of experience in payroll processing and accounts receivable/billing.
• Proficiency in Excel and MS Office; experience with ADP or Microsoft Navision is an
• asset.
• Strong organizational skills with the ability to adapt to changing priorities.
• Exceptional customer service skills and the ability to handle sensitive situations.
• A proactive, self-driven attitude with a strong work ethic.