Administrative / Executive Assistant

A leading national boutique law firm specializing in Labour and Employment Law is looking for an outstanding part-time Administrative/Executive Assistant to join its team, supporting a senior legal partner and legal assistant in a dynamic, professional, and rewarding workplace. Preference will be given to those applicants who have strong administrative experience. The successful candidate will possess strong interpersonal skills, and the ability to multi-task successfully.

Duties and Responsibilities

Client File Management

• Create, organize, and maintain electronic client/matter files within a document management system
• File emails and attachments using standardized naming conventions
• Ensure proper document management and version control

Calendar Management

• Schedule and coordinate meetings based on established preferences
• Follow up on meeting requests to ensure timely booking
• Provide daily summaries of upcoming schedules, including required documentation and contact details

Administrative Support

• Transcribe daily dictation related to emails, meetings, and instructions
• Handle bank deposits
• Manage incoming/outgoing mail and courier services
• Distribute mail appropriately
• Occasionally pick up or deliver documents (including from/to the lawyer’s residence)
• Assist with general office maintenance
• Perform other related administrative duties as required

Qualifications:

• Previous experience in an administrative or executive assistant role preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency with Microsoft Office and document management systems (iManage experience an asset)
• Ability to multitask and prioritize effectively in a fast-paced environment

Schedule:

This is a part-time hourly role with a regular schedule of 8:00 a.m. to 12:00 p.m., Monday through Friday.

Work Location:

In-person at our downtown Fredericton office