Operations Manager (Part-Time; 12-Month Contract)

Operations Manager (Part-Time; 12-Month Contract)

Home Operations Manager (Part-Time; 12-Month Contract)

Contract: Part Time (20 hours per week)

Term: 12 months (January – December 2027)

Location: Toronto, Canada (preferred), Remote in Canada (optional)

EWB Canada is seeking a highly organized, proactive, and mission-driven Operations Manager to support the day-to-day operations of the organization. Reporting directly to the CEO, this role is central to ensuring that EWB Canada’s systems, processes, and logistics run smoothly—allowing staff, volunteers, and leadership to focus on impact.

The Operations Manager will work closely with the CEO, Community Manager, Board of Directors, and national volunteer community to provide operational, administrative, and coordination support across the organization.

About EWB Canada

Engineers Without Borders Canada is a youth-led global development organization rooted in the transformative power of engineering for good. For over 25 years, EWB has invested in people to drive systemic change, mobilizing the engineering community to tackle global challenges through community-driven collaboration. Through leadership development, innovative programs, policy and advocacy, and a national network of chapters and alumni, we equip the next generation of socially engaged engineers to build a more equitable and sustainable world at home and abroad.

Our Strategic Objectives:

• Invest in People: invest in the next generation of socially engaged engineers equipping youth with the skills to be effective changemakers.
• Incubate Projects: connect the engineering community to local social issues and global development challenges, supporting projects that create meaningful, long-lasting change.
• Influence Policy: mobilize the engineering community as active and engaged citizens to advocate for sustainable and inclusive policies.

Key Responsibilities

Organizational Operations & Administration

• Support the CEO with day-to-day operational management of the organization.
• Maintain and improve internal systems, processes, and documentation to support organizational effectiveness.

People, Policies and Human Resources

• Manage and update EWB’s operational and human resource policies as required.
• Oversee the onboarding of new staff and training on essential EWB policies.

Board Support & Governance

• Lead the organization of EWB’s Annual General Meeting, including venue, logistics and administrative items
• Support the CEO in the preparation, coordination, and follow-up of Board meetings.
• Prepare operational updates, briefing materials, and documentation for the Board of Directors.
• Assist with other Board-related matters, including scheduling, records management, and communications.
• Coordinate and monitor shared technology platforms, including managing the View email address on apply.j-vers.com inbox and routing inquiries appropriately.
• Support effective use and organization of Google Drive and shared documents.

Travel, Logistics & Coordination

• Support travel planning and logistics for staff, Board members, and volunteers, including bookings and coordination.
• Assist with logistics for national meetings, events, and gatherings as required.

Community & Chapter Support

• Support the Community Manager with chapter outreach, and coordination, as needed.
• Assist with administrative and logistical support related to EWB Canada’s volunteer chapters and community initiatives.

Qualifications & Experience

• 3–5 years of experience in operations, administration, or coordination roles (non-profit experience is an asset).
• Strong organizational and project management skills with exceptional attention to detail.
• Comfortable working with digital tools such as Google Workspace and email management systems.
• Experience supporting senior leadership and/or Boards of Directors is an asset.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and adapt in a dynamic environment.
• Experience within the EWB community is an asset.
• Proficiency in French is an asset.

Personal Attributes

• Highly organized, proactive, and reliable.
• Ability to take initiative and work independently and
• Comfortable working in a remote, nationally distributed organization.
• Collaborative, service-oriented, and values-aligned with EWB Canada’s mission.
• Discreet and professional when handling sensitive or confidential information.

Pay and Benefits

• You will be entitled to $26 – $32 per hour, based on level of experience
• Health and dental benefits are available