Admin Assistant

Your new role
As an Administrative Assistant (Specialist), you will provide comprehensive administrative support to leadership and departmental teams, ensuring efficient day-to-day operations. Responsibilities include managing calendars, coordinating meetings, preparing reports and presentations, handling confidential information, supporting onboarding activities, coordinating travel arrangements, processing invoices and purchase requisitions, maintaining SharePoint documentation, and assisting with departmental communications. You will also support administrative process improvements and help ensure consistency across departmental operations.

What you'll need to succeed

• Minimum 3 years of progressive administrative support experience.
• High school diploma or equivalent.
• Fluency in both French and English, written and spoken.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Experience managing calendars, coordinating meetings, and preparing reports and presentations.
• Ability to handle confidential and sensitive information professionally.
• Excellent organizational and multitasking skills with the ability to manage changing priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Experience with SAP, Workday, ServiceNow, invoice processing, or procurement activities would be considered an asset.

What you'll get in return

• Opportunity to work with a respected industry leader.
• Collaborative and supportive team environment.
• Exposure to a variety of administrative and operational functions.
• Competitive compensation package.
• Valuable experience supporting key business operations and senior leadership.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.