Administrator, Accounts Payable and Accounts Receivable

About Allied  

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.  

Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.  

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come.  

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.  

For more information on Allied’s approach to city-building, visit our  Insights page.  

Purpose

Support Allied's financial operations by ensuring the accurate, timely, and efficient processing of accounts receivable and accounts payable transactions. This role is responsible for managing cash applications, tenant and vendor account activities, invoice processing, employee expenses, corporate card transactions, and payment administration, while maintaining compliance with company policies and accounting standards.

Reporting to the Manager, Accounts Receivable, you will collaborate with internal teams and external suppliers to resolve inquiries, maintain data integrity, and contribute to the overall effectiveness and reliability of Allied’s accounting function.

Responsibilities

Accounts receivable

• Apply daily cash receipts, EFT payments, and prepare bank deposits.


• Process account adjustments, NSF/returned items, and monthly write-offs.


• Maintain post-dated cheque and PAD schedules.


• Maintain percentage rent schedules and related AR records.


• Respond to internal inquiries and maintain accurate supporting documentation.

Accounts payable

• Process high-volume vendor invoices and payments accurately and on time using Yardi.


• Review and process employee expense reports and corporate credit card transactions in accordance with company policies.


• Reconcile vendor statements and resolve discrepancies.


• Respond to supplier and internal department inquiries in a timely manner.


• Create Purchase Orders/Change Orders as required.


• Create GL Disbursements for weekly payment runs.

General Accounting Support

• Assist with month-end activities, reconciliations, and reporting requirements.


• Maintain accurate records and ensure compliance with company policies and procedures.


• Support accounting process improvements and special projects.


• Perform other administrative and accounting duties as assigned.

Qualifications

Must have:

• Postsecondary education in Accounting, Finance, Business Administration, or a related field.


• 1+ years of experience in accounts receivable and/or accounts payable.


• Strong proficiency in Microsoft Excel and other Microsoft Office applications.


• Excellent organizational, analytical, and problem-solving skills.


• Strong attention to detail and accuracy.


• Effective written and verbal communication skills.


• Ability to work independently and collaboratively in a team environment.

Would be an asset:

• Working knowledge of accounting procedures and the general ledger.


• Real estate or property accounting experience.


• Previous experience with the Yardi.


• Proficiency in French.

$53,000 - $60,000 a year

Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.  

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.  

This role is a current vacancy on the Allied team.  

Total Rewards* and the Employee Experience  

At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do.  

In practice, this includes:  

• 
  

  Shared financial success and an ownership mindset  
  Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.  

• 
  

  Intentional presence and time off
  In addition to vacation, employees receive six personal days and half-days before statutory holidays. Allied supports flexibility while maintaining a strong, in-person culture. This reflects how we collaborate most effectively and how we operate as a business.  

• 
  

  Health, wellbeing and support  
  Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed.  

• 
  

  Growth through leadership and exposure  
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility.  

• 
  

  Professional development grounded in practice  
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.  

• 
  

  Purpose and connection beyond work
  Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace.  

If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply.  

More insight into life at Allied, including our ESG and EDI initiatives, can be found in our  annual ESG report .  

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process.  

Additional Information  

We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.  

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.  

We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to  [email protected]if support is needed.  

We look forward to receiving your application.