Accounts Receivable & Banking Coordinator

Department: Finance
Reports To: Controller
Location: Kenhar Facility

Position Summary

Supports accounts receivable and banking activities, including collections, payment application, customer account reconciliation, banking transactions, and maintaining accurate financial records across multiple systems and currencies. This is a developing-level role for someone with strong AR fundamentals who is willing to learn J&T's D365 and WYSE/legacy processes.

Key Responsibilities

Accounts Receivable

• Follow up on outstanding customer accounts and collection items.
• Apply customer payments accurately and on time.
• Resolve deductions, short payments, unapplied cash, and account discrepancies.
• Maintain aging reports and provide collection status updates.
• Work with Sales, Customer Service, and Operations on billing and payment issues.
• Assist with customer account maintenance and month-end AR processes.
• Maintain coverage with AR Insurance providers and monitor and report on delinquent accounts with internal management and insurance providers.
• Liaise with subsidiary controllers and AR personnel on company-related AR and AR insurance matters.

Banking & Cash Management Support

• Consolidate company-wide cash receipt and disbursement information for daily executive reporting.
• Process or verify EFTs, wire transfers, cheque deposits, and customer receipts.
• Perform daily cash application and related reconciliations.
• Complete bank reconciliations and investigate outstanding items.
• Monitor banking activity and escalate unusual transactions or discrepancies.
• Process and reconcile CAD, USD, and other multi-currency transactions.
• Maintain banking support and audit documentation.

Role Scope Clarification

Important: This operational AR and banking support role does not own cash forecasting, FX management, liquidity planning, debt facilities, or banking relationships.

Qualifications

Education & Experience

• Diploma or degree in Accounting, Finance, Business Administration, or equivalent experience.
• 3-5 years of AR, collections, banking administration, or accounting experience.
• Manufacturing, distribution, or high-volume transaction experience preferred.
• Multi-currency transaction experience is an asset.
• Bank reconciliation and cash application experience preferred.

Technical Skills

• Strong Microsoft Excel skills.
• Experience working with ERP systems.
• Microsoft Dynamics 365 experience preferred.
• WYSE, AS400-style, or legacy manufacturing system experience is an asset.
• Ability to work effectively within both modern ERP platforms and legacy business systems.
• Online banking platform experience is an asset.

Core Competencies

• Strong attention to detail
• Organized and deadline-focused
• Good communication and customer service skills
• Problem-solving mindset
• Comfortable with manual review and reconciliation
• Able to work independently while collaborating across departments

First 12 Months Success Measures

• Payments are applied accurately and on time.
• Customer account issues are followed up consistently.
• Bank reconciliations and cash application tasks are completed accurately.
• The employee becomes comfortable working across D365 and WYSE/legacy systems.
• AR aging and collection summaries are maintained clearly.
• Banks are reconciled within the first 3 business days of each month end