Tax Payable Administrator

As a Tax Payable Administrator, you will manage the payment process for real estate property tax and environmental invoicing across Canada and the United States, ensuring timely payments to taxing authorities and third-party environmental consultants. Your goal will be to maintain accurate records, liaise with external consultants to resolve discrepancies, review environmental scopes of work, and issue purchase orders while preparing reports and updating databases to support process improvements. Your success will be measured by your ability to efficiently handle US personal property declarations, Maine 801's returns and BETR filings, maintain organized documentation, and assist with team site tours.

If you are interested in this exciting opportunity with Irving Oil, please apply by July 3, 2026.

What We Offer

• Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities

• Manage real estate tax and environmental payable process, including the receipt, verification, and processing of invoices (CA & US)
• Ensure timely payments to taxing authorities and 3rd party environmental consultants and maintain accurate records of all transactions
• Liaise with external consultants and taxing authorities to resolve discrepancies, verify invoicing and receipt of payments
• Review environmental Scopes of Work to ensure accuracy and issue Purchase Orders related thereto
• Prepare reports related to property tax and environmental contract payable activities and provide insights for process improvements
• Maintain organized records of all payable documentation, including purchase orders, invoices, and proof of payment
• Maintain and regularly update environmental and property tax databases for payment tracking, reporting, change orders, requisitions and claims.
• Manage process and issuance of US personal property declarations and the Maine 801's returns and BETR through Maine Revenue Service
• Assist with the preparation of team site tours

Your Skills

• Proficient in MS Office applications (Access, Excel) and financial software such as Oracle and Inspyrus
• Strong analytical and reporting skills with a proven ability to meet deadlines
• Skilled in multitasking, prioritizing responsibilities, and managing time efficiently in fast-paced environments
• Effective communicator with strong written and verbal skills for engaging internal and external stakeholders
• Collaborative team player who responds well to direction and contributes to group success

Your Experience

• Bachelor’s degree or equivalent
• 3-5 years’ experience in related field

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Administration

Job Requirements - Education

Diploma / Certification