Executive Director

Adult Recreational Choirs (ARC) seeks a highly motivated and experienced Executive Director for a part‑time, flexible role overseeing the organizational, administrative, financial, and program management functions of our organization. The successful candidate will ensure that ARC operates efficiently, effectively, and sustainably while advancing our mission, vision, and values. Reporting to the ARC Board of Directors and responsible for an operations team, the Executive Director oversees all operational and administrative functions to achieve the goals established in the Strategic Plan. In a co‑leadership model, the Executive Director and the Artistic Director build a cohesive, inclusive, and high‑performance staff and volunteer team while actively promoting a positive community atmosphere and supporting the artistic vision through financial, event and project management, building plans, and necessary support. With a continuous improvement and customer service–oriented mindset, the Executive Director also contributes to the ongoing development of ARC systems infrastructure.

Responsibilities

Organizational Leadership

• Lead and execute an annual operational plan in support of the strategic plan and artistic vision.
• Work with board committees and volunteers to execute strategic priorities and identify opportunities to improve services, enhance efficiency, and streamline business functions.
• Lead the administrative needs for events, registration, advertising, marketing, shows, and performances.
• Support board committees with administrative actions and lead non‑board committees, providing oversight, approvals, and other support.

Financial Management, Fund Development, Grants & Gaming

• Develop and manage the annual budget, project budgets, and business financial plans in conjunction with the Artistic Director, accounting support, and Finance Committee/Treasurer.
• Create and execute an annual fund‑development plan, fulfilling gaming licensing and reporting requirements and federal and provincial reporting requirements.
• Submit grant applications to principal funders and submit reports on ARC’s behalf.

Administrative & Human Resource Management

• Plan the non‑artistic human resource needs of ARC, including paid and volunteer positions, recruitment, training, supervision, evaluation, and management of the administrative team.
• Regularly review systems and supports.
• Support choristers with concerns and questions around registrations, the website, information, and communication.

Qualifications

• Post‑secondary education in arts management, business, or a related discipline.
• Minimum 3–5 years of experience supervising, managing, and leading staff and volunteers in a not‑for‑profit organization; prior experience working with a Board of Directors desirable.
• Previous arts‑administration experience as a volunteer or professional preferred.
• Exceptional project and financial management skills; event production, audience development and/or performing‑arts experience an asset.
• Superior oral and written communication and interpersonal skills; ability to work with a diverse stakeholder group.
• Customer‑service focus.
• Familiarity and experience working in digital platforms; comfort and experience in online marketing, website development, and systems integration considered an asset.

Remuneration

This is a part‑time (average of 64 hours/month) contract role with the understanding that ARC activities are cyclical (some months will be busier than others). Compensation is $28–$35 per hour, commensurate with experience.