Human Resources & Administrative Coordinator

Montessori School of Regina is seeking an organized, dependable, and proactive HR & Administrative Coordinator to support human resources and administrative operations across multiple locations.
Responsibilities:
- Coordinate recruitment, job postings, applicant screening, interviews, and hiring documentation.
- Maintain employee records, personnel files, HR databases, and digital documentation.
- Support attendance tracking, absence management, substitute staffing, and coverage coordination.
- Assist with payroll preparation, timesheet verification, and leave tracking.
- Coordinate onboarding, training records, certifications, and compliance documentation.
- Support Occupational Health and Safety activities, meetings, and records.
- Maintain spreadsheets, calendars, correspondence, and administrative records.
- Identify opportunities to improve HR processes and administrative systems.
Qualifications and Skills:
- Strong organizational skills and attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities, meet deadlines, and work independently.
- High level of confidentiality, discretion, and professionalism.
- Proficiency in Microsoft Office, particularly Excel, and digital file management.
- Strong problem-solving skills, initiative, and follow-through.
- Experience in recruitment and interviewing.
Assets:
- Experience in HR administration, payroll, timekeeping, or Occupational Health and Safety.
- Education in Human Resources, Business Administration, or Office Administration.
- Knowledge of Saskatchewan employment standards and workplace requirements.
- Experience in childcare, education, nonprofit, or regulated environments.
- Experience with applicant tracking systems and multi-location operations.
The ideal candidate is proactive, professional, and organized, with sound judgment and a commitment to accuracy, confidentiality, and efficient administrative practices.