Scheduling Clerk

Position Information

Posting Number: ROM26-149E

Title: Scheduling Clerk (RPT 0.5 FTE)

Position Status: Regular Part-time

FTE: 0.5

Job Schedule: Days/Evenings/Weekends

Department: Scheduling

Union: CUPE Local 942

Site: Royal Ottawa Mental Health Centre

Number of Vacancies: 1

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education

Key Duties

• Collaborates with the Program Managers to ensure adequate and appropriate staffing of the hospital is maintained throughout the designated programs in a cost-efficient manner.
• Maintains and enters data into the UKG staffing system under the direction of the Supervisor, Central Scheduling Office.
• Provides requested reports, schedules and rotations via electronic scheduling software.
• Processes staffing requests from Program Manager for leaves and master schedule changes.
• Track vacancies and follows up with Program Managers biweekly for any changes, movements, terminations, new hires, etc.
• Identifies staffing replacement problems as they arise and informs Program Managers and Supervisor, Central Scheduling Office.
• Liaises with OHSS and the Program Manager regarding employees on leave, modified work and accommodation
• Assists with payroll errors, corrections and timecard generation.
• Assists the Program Managers in development and maintenance of master schedules for their units. Inputs clerical information in the system.
• Produces vacation schedules, provides planners three times a year to post on all units as well as organizing a blitz once a year under the direction of the Supervisor, Central Scheduling Office.
• Maintains current knowledge of Collective agreements (ONA, CUPE and OPSEU) and seniority for scheduling.
• Conducts the orientation of new scheduling office staff.
• Ensures a work environment that is conducive to the ROHCG Respectful Workplace policy.
• Functions in accordance with policies, procedures and guidelines of the ROHCG as well as specific staffing office guidelines.

Qualifications

• OSSD or equivalent required.
• Minimum of six months’ recent experience with a computerized staff scheduling system is required.
• Typing and data entry skills. Familiarity with MS Office software.
• Good attention to detail.
• Familiar with scheduling guidelines in collective agreements and the Employment Standards Act.
• Good oral & written communication skills.
• Demonstrated positive & productive interpersonal skills.
• Good organizational skills with ability to prioritize and multi-task.
• Ability to work under pressure when required to meet deadlines
• Ability to operate photocopiers, FAX machine, printer, Phone System
• Attention to detail and ability to work independently.
• Experience in payroll preparation
• Current with WHMIS training and fire demo (within past 12 mths)
• English level A- is required in oral comprehension, expression, reading, and writing. Bilingual (French/English) is considered an asset.

Salary Range: 32.30 to 35.01 per hour

Additional Information

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• Please apply by clicking on the Apply button below.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.