Development Scheduling Coordinator (Construction) - Ottawa

Job Description

• • Project Scheduling & Reporting
    • Develop, maintain, and continuously update master project schedules across all active construction projects using Microsoft Project .
    • Create and manage a centralized, multi-project schedule (master program) that integrates timelines across developments.
    • Coordinate with Project Managers and Development Managers on a weekly basis to collect progress updates, identify schedule risks, and ensure accuracy.
    • Track key milestones, critical paths, and dependencies across projects, proactively highlighting schedule variances.
    • Prepare and distribute weekly scheduling reports and dashboards for internal stakeholders and leadership.
    • Assist in schedule analysis, including identifying delays, forecasting impacts, and recommending mitigation strategies.
    Cross-Project Coordination
    • Act as a central point of coordination for scheduling information across all projects.
    • Ensure alignment between construction schedules, development timelines, and key deliverables.
    • Support project teams in maintaining consistency in scheduling standards and reporting formats.
    Document Control & Management
    • Serve as the primary document control coordinator for all projects.
    • Maintain and administer SharePoint (or equivalent platform) ensuring:
      • Documents are accurately stored, categorized, and version-controlled
      • Folder structures remain consistent and organized across all projects
      • Records are up-to-date and accessible to relevant stakeholders
    • Receive project documentation from teams (drawings, reports, contracts, etc.) and ensure proper filing and indexing.
    • Implement and enforce document control procedures and best practices across the organization.
    • Conduct periodic audits to ensure compliance with document management standards.
    Process Improvement & Standardization
    • Develop and refine standardized templates for schedules, reports, and document control systems.
    • Identify opportunities to improve efficiency in scheduling and document management workflows.
    • Provide guidance and support to project teams on scheduling tools and document control procedures.

MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants

The Successful Applicant

• • Qualifications

    • Experience
      • 5+ years of experience in Urban Planning/Land Development , construction coordination, project scheduling, or project controls
      • Experience in both residential and commercial construction projects preferred
      • Proven experience managing multi-project schedules

    • Technical Skills
      • Advanced proficiency in Microsoft Project (required)
      • Strong working knowledge of SharePoint or similar document management systems
      • Familiarity with construction project lifecycle, scheduling principles, and critical path analysis

    • Core Competencies
      • Exceptional organizational and time management skills
      • Strong attention to detail and document accuracy
      • Excellent communication and stakeholder coordination abilities
      • Proactive and able to manage multiple priorities across projects
      • Analytical mindset with the ability to identify risks and solutions

What's on Offer

• HYBRID working model
• Excellent long-term career opportunity
• Health benefits and discretionary bonus
• $70,000-90,000 base salary
• Robust pipeline of projects
• DON'T MISS OUT - APPLY NOW!