Medical Billing Coordinator and Bookkeeper - Hybrid

Job Description

Job Description

About Unify Health

Unify Health is a physician-led, multidisciplinary healthcare clinic providing a wide range of primary care, specialist, and diagnostic services. As our organization continues to grow, we are committed to maintaining efficient, accurate, and well-organized administrative and financial operations that support our physicians, healthcare professionals, and clinic teams.

We are currently seeking an experienced Billing Coordinator & Bookkeeper to join our growing team. This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers, and able to manage multiple priorities in a fast-paced healthcare environment. The successful candidate will support the clinic's day-to-day financial operations, including medical billing, payment reconciliation, accounts payable and receivable, bookkeeping, financial record keeping, and billing follow-up , while ensuring accuracy, confidentiality, and timely processing.

Job Summary

• Manage and support the day-to-day financial and billing operations of Unify Health across multiple clinic locations.
• Track and reconcile incoming revenue, including; OHIP payments and medical billing, Private-pay billing, IV iron billing, FHP billing, Allied health billing, Moneris transactions, Health card renewals and related payments and others.
• Communicate with the Ministry of Health regarding billing, payment, and reconciliation matters.
• Manage accounts receivable, including tracking outstanding balances and following up on unpaid accounts.
• Track outgoing cash flow and manage accounts payable.
• Review, record, and process vendor invoices and ensure payments are completed accurately and on time.
• Support payroll administration and respond to payroll-related inquiries.
• Manage and maintain employee information and payroll processes through ADP.
• Prepare monthly physician statements for family physicians, specialists, and allied health providers across all Unify Health clinics.
• Calculate, input, and track payments for independent contractors, including sonographers, ECG/stress/Holter technicians, nurses, and other contracted healthcare professionals.
• Work closely with Unify Health's external accounting team to complete monthly financial reviews and maintain accurate QuickBooks records.
• Prepare financial reports and summaries for management and clinic ownership.
• Participate in monthly meetings with Unify Health ownership to review financial performance, revenue, expenses, and potential cost concerns.
• Work collaboratively with clinic management, HR, physicians, owners, and other team members to support day-to-day clinic operations.
• Assist with the financial and accounting components of onboarding new employees, physicians, and contractors.
• Assist with preparation and maintenance of T4, T4A, and other tax-related documentation.
• Support year-end financial reporting, including HST reconciliation and documentation required by the accounting team.
• Research and resolve billing, accounting, payment, and documentation discrepancies.
• Maintain accurate, organized, and confidential financial records.
• Ensure financial processes follow established procedures, accounting standards, and applicable requirements.
• Maintain current knowledge of bookkeeping, payroll, healthcare billing, and accounting practices.

Qualifications

• Diploma or degree in Accounting, Bookkeeping, Finance, Business Administration, or a related field preferred.
• Minimum 2 years of bookkeeping, accounting, billing, or financial administration experience.
• Previous experience working in a medical clinic, healthcare organization, or multi-location business is strongly preferred.
• Experience with OHIP billing and reconciliation is considered a strong asset.
• Knowledge of healthcare billing processes, including private-pay services, IFHP, allied health, and physician billing, is an asset.
• Strong working knowledge of QuickBooks or similar accounting software.
• Experience with ADP or another payroll management system is preferred.
• Experience managing accounts receivable and accounts payable.
• Strong understanding of bank and payment reconciliation, general ledger entries, invoicing, and cash-flow tracking.
• Experience preparing or assisting with T4s, T4As, HST reconciliation, and year-end accounting documentation is an asset.
• Advanced proficiency with Microsoft Excel, including spreadsheets, formulas, reconciliation, and financial tracking.
• Strong numerical skills with exceptional attention to detail and accuracy.
• Ability to identify and investigate discrepancies and independently follow financial issues through to resolution.
• Strong organizational and time-management skills with the ability to manage multiple deadlines and competing priorities.
• Comfortable preparing financial reports and discussing revenue, expenses, outstanding receivables, and financial trends with management.
• Strong written and verbal communication skills and the ability to work effectively with physicians, clinic management, HR, employees, contractors, vendors, and external accountants.
• Ability to handle confidential payroll, employee, physician, and financial information with discretion.
• Ability to work independently while collaborating effectively with a multidisciplinary administrative and management team.
• Knowledge of Canadian/Ontario payroll, HST, and general bookkeeping practices is preferred.
• Experience working with multiple corporations, clinic locations, or healthcare providers would be considered a strong asset.

If you are a detail-oriented financial professional who thrives in a fast-paced environment and takes pride in accuracy, organization, and problem-solving, we would love to hear from you. Join Unify Health and play an important role in supporting the financial operations of our growing healthcare organization.