Operations Administrative Assistant Remote

Overview

Languages
English
Education
~ Secondary (high) school graduation certificate

Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Relocation costs not covered by employer
Construction
Willing to relocate
Budgetary responsibility

• 0 - $100,000
• $100,001 - $500,000

Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct and control daily operations
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Respond to employee questions and complaints
Liaise with management, union officials and HR consultants
Negotiate collective agreements on behalf of employers or workers
Oversee payroll administration
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Coaching
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
Google Docs
Microsoft Publisher
Microsoft Visio
Dictaphone
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Adobe Photoshop
Database software
MS Project
Social Media
Accounting software
MS Access
MS Office
Quick Books
Simply Accounting
Adobe Acrobat Reader
Google Drive
LinkedIn
WordPerfect
Electronic mail
Technical terminology
Financial
Business
Area of work experience
~ Purchasing, procurement and contracts

Specialization or experience
~ Employee engagement

Area of specialization
Correspondence
Reports and records
Contracts
Statistics
Financial statements
Invoices
Project management
Business process management
Accounting
Additional information
Transportation/travel information
Willing to travel
Travel expenses not paid by employer
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner