Assistant(e) Responsable Planning

We are seeking an Executive Assistant to join our team in Vaughan. Supporting the Executive Management team the ideal candidate is highly self-motivated professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
The Executive Assistant will:
Provide high level calendar management with emphasis on proactive planning and follow-up scheduling/rescheduling internal and external client meetings including organizing logistics etc. Prepares daily briefing documents including meeting details materials purpose and calendar look ahead.
Compile design review and coordinate confidential correspondences presentations organizational charts reports and other documents of a routine or confidential nature using the full suite of Microsoft Office applications including Word Excel PowerPoint and Visio.
Coordinate and prepare agendas arrangements documents and materials minutes and follow-up action items (including tracking of follow-up items) for board executive and management meetings; Prepare reports and presentations including graphics and design compiling required content from multiple sources formatting reviewing and editing as required.
Coordinate travel arrangements along with deliveries and couriers.
Supports the Executive Management team retreats and offsite meetings by assisting with development of the agendas coordinating all aspects of logistics needs preparation of meeting materials and following up on action items.
To be successful as an Executive Assistant you will need:
Professional responsive resourceful flexible high energy positive work attitude and results driven with an interest in taking ownership and assuming accountability.
Proficiency using Office 365 and the full suite of Microsoft Office applications (particularly SharePoint Teams Stream Apps One Drive Outlook Word Excel and PowerPoint.
Superior time management and multitasking skills and the ability to prioritize tasks to work in high-pressure situations and respond to conflicting demands changing priorities and tight deadlines with minimal supervision.
Excellent communication (oral written and listening) with advanced listening skills to quickly discern and be able to respond to all types of telephone and in-person enquiries.
Must possess a logical and systematic approach to administration support duties by anticipating needs providing timely reminders being well organized having a critical eye to detail and ability to learn new systems as required.
Proactive and seasoned thinker with a bias for action and works with minimal supervision.

5-7 years of progressive senior administrative work experience or equivalent combination of education and experience.

• Change resilient in an agile work environment.
• Extended health care and dental benefits

A retirement savings plan with company contributions
BPA is a division of People Corporation and has served members and beneficiaries in their local communities since 1958. BPA is dedicated to providing a superior benefits experience to our members businesses and trusts in the local communities in which they live and operate.

We are dedicated to building a workforce that reflects the diversity of the communities in which we live and to creating an environment where every employeehas the opportunity toreach their potential.