Adjoint Directeur Construction F/H

Our Distribution group is currently looking to add an Executive Assistant to the team, based in our Vaughan, ON office.

Reporting to the Vice President, Distribution, this position will support the Vice President and Director for the Eastern Distribution group. Perform clerical and administrative tasks, such as copying, faxing, mailing, filing, drafting letters, creating organizational charts, spreadsheets, reports, and other documents

Assist Distribution Executives with their agenda / calendar to prioritize meetings and solve any scheduling conflict and take notes / meeting minutes as needed.

Request and organize client meetings, including meeting room bookings, virtual conferencing needs, catering, etc.

Arrange travel accommodations for executives such as booking flights, hotels, car rentals, meeting rooms, etc.

After-hours support may be needed when the executives are traveling as itinerary changes may be required

Submit company credit card reconciliations, expense claims, and health claims for executives and obtain approvals for their direct reports

Create and maintain records client information, industry contacts, travel documents

Provide a bridge for smooth communication between executives and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff

Post-Secondary education in a related field

• 10 years experience in a Senior Administrative role
• Proven experience supporting Executive level resources
• Advanced computer skills in Microsoft Office products and Adobe Acrobat
• Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

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• Applicants must have legal authorization to work in Canada with no restrictions.
• Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.