Fulltime Administrative Assistant

Support Ontario Youth is non-profit organization specializing in the skilled trades and apprenticeship pathway across the construction, industrial and motive power sectors.
We are looking to hire a Program Administrative Assistant, to help support our driven, focused, and ever-expanding team. This is a full-time position, Monday to Friday, in our Etobicoke office with the potential for hybrid work. Candidates must be a commutable distance from our office.
Your ability to multi-task, while managing your own work with independent individual schedules is essential to this position. You are also efficient and comfortable taking direction from and supporting multiple team members. Supporting Program Managers with trade specific apprentices, employers, and association relationships while providing wrap-around-support to all parties.
Supporting Program Managers with onboarding and registering new apprentices within the apprenticeship system
Assist program managers with tasks related to apprenticeship, onboarding, document collection, recruitment and maintaining apprenticeship records within a CRM.
Responsible for managing your own workflow to get the job/task done efficiently and in a timely manner
Implement and monitor apprentice programs as directed by program managers and maintain and see those programs through to completion.
Manage external communications in partnership with Operations teams.
General administrative duties including but not limited to answering phone and email inquiries, organizing filing system, preparing event materials, and handling requests or complaints in a professional manner.
Occasional travel to support events or industry related functions
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is mandatory
Comfortable working autonomously with minimal supervision
Superior organization skills, ability to coordinate calendars of multiple staff and dedication to completing projects in a timely manner
Strong communication and customer service skills, must be comfortable making calls and comfortable talking on the phone
Able to work a flexible schedule
Exposure to the skilled trades environment would be an asset
Experience in Human Resources or Business Administration is preferred
Submit a cover letter and resume , and complete the online assessment to be considered for this role. We will ONLY be in touch with candidates who qualify for the position and who have completed the online assessment.