ASSISTANT RESPONSABLE PLANNING (H/F)

Category: Full-Time Permanent
Under the direction of the Director of Children and Families, the Executive Assistant will support a wide range of comprehensive administrative functions by providing and implementing the following key activities.

Act as a point of contact by fielding phone calls, and reviewing, prioritizing, and responding to email correspondence.
Maintain the Director of Children and Families calendar by coordinating and managing scheduled meetings and providing the required administrative and logistical support.
Attend meetings with the Director of Children and Families as assigned, keep an accurate record of discussions, identify action items, and ensure proper follow-up.
Research and prepare memoranda, letters, and e-mails on behalf of the Director of Children and Families.
Work with the Executive Coordinator and Senior Policy Analyst to gather information for scheduled meetings including an executive summary, background information, and documents as required.
Coordinate all travel arrangements for the Director of Children and Families.
Represent the First Nations Family Advocate Office at meetings and functions, as assigned.
Liaise and work closely with the management team as directed by the Director of Children and Families.
A certificate in Administrative Support from a recognized College or a combination of four years related experience and education.
Knowledge of management, organizational and planning principles.
Knowledge of a variety of automated computer systems and office procedures/practices.
Knowledge of the writing composition and techniques, editing and proofreading.
Able to work flexible hours and travel upon request.
Must have a valid Class 5 driver’s license and a reliable vehicle.
Must have a current satisfactory Criminal Record Check, and Clear Child Abuse Checks.

Assembly of Manitoba Chiefs
No phone calls will be accepted.

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