International Administrative Assistant
Prollenium Medical Technologies Inc.
Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer, and international distributor of premium hyaluronic acid (HA) dermal fillers and cosmetic products. We are proud to address all of our client's needs through streamlined innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. With regulatory approvals from the US FDA and Health Canada, Prollenium has sold over 5 million syringes from its Revanesse product line across more than 80+ countries worldwide. Join our dedication to innovation.
The Administrative Assistant provides comprehensive administrative and coordination support to the Head of Facilities, with a focus on project coordination, documentation management, and contingency planning. This role supports operational efficiency, compliance requirements, and effective organization of contracts, legal documents, and facilities-related initiatives.
Administrative & Documentation Support
Draft, review, organize, and maintain contracts, agreements, and compliance-related documentation.
Maintain legal and operational files while ensuring strict confidentiality of sensitive information.
Facilities & Project Coordination
Track project timelines, milestones, deliverables, and documentation for facilities and operational initiatives.
Coordinate with internal teams and external vendors/service providers to support the smooth execution of facilities projects.
Assist with contingency planning and follow-up actions related to facilities operations.
Schedule, coordinate, and manage meetings related to facilities, legal, and operational matters.
Technical Knowledge / Experience:
Minimum of 3 years of experience in an administrative support role; experience in facilities, operations, or a regulated environment is preferred.
Exposure to contract administration, compliance documentation, or risk management is an asset.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems.
$18 par heure
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