Administrative Assistant (Sciences)

ADMINISTRATIVE ASSISTANT

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.
MacEwan University is seeking an Administrative Assistant for a full-time continuing opportunity with our Government and Community Relations department. Reporting to the AVP, Government and Community Relations, you will provide comprehensive administrative and operational support to the area and the broader University Relations (UR) division.
We are looking for someone that has great passion in working with others, takes initiative, and can be creative in how to support the team. You will be responsible for meeting and event coordination, maintaining effective administrative processes and practices, updating and maintaining templates, databases and spreadsheets, assisting with document preparation for various human resources processes, credit card reconciliation, maintaining and coordinating department assets, inventory management, records management and coordinating financial processes. You will be required to demonstrate flexibility, adaptability, and interchangeability to be able to provide support if there are fluctuations in demand for administrative support across the University Relations division.
Responding to phone, email and in-person inquiries, providing information and re-directing, when necessary;
Formatting, proofreading and editing documents to ensure completeness, accuracy, appropriateness and alignment with university and departmental policies, procedures and standards;
Maintaining and updating paper and electronic filing systems including databases and spreadsheets;
Scheduling meetings, drafting and distributing agendas/minutes, and coordinating meeting logistics;
Establishing and maintaining effective administrative processes and practices;
Adhering to records management and retention requirements and policies;
Assisting with P-card reconciliation and ensuring correct coding and documentation are used;
Researching data and obtaining estimates/quotes to support budgeting.
The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision;
Strong proofreading and editing skills;
Proficiency in Microsoft Office Suite, Adobe Professional, and SharePoint.
A minimum of a diploma in office or business administration or a related field.
A minimum of 3 years of well-rounded administrative support experience, including meeting coordination, financial coordination, and records management.
Experience working in a post-secondary environment would be considered an asset.
When you become part of the MacEwan University team, you will enjoy a competitive salary. Competitive base pay
Generous vacation time
Secure pension plan
Flexible benefits package