Operations Administrative Assistant Remote

Overview

Languages
English
Education
~ College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Open and distribute mail and other materials
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Work with the marketing department to understand and communicate marketing messages to the field
Recruit and hire staff
Maintain and manage digital database
Perform basic bookkeeping tasks
Experience and specialization
Computer and technology knowledge
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Database software
MS Office
Adobe Acrobat Reader
Electronic mail