Administrative Assistant - Student

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. The Office of Business, Operations and Strategic Affairs and the University is a place where diversity fuels innovation. Discover a campus filled with energy, culture and world-changing ideas and facilities. Discover the University of Toronto Scarborough.
The Office of Business, Operations and Strategic Affairs (BOSA), under the direction of the Chief Administrative Officer, provides leadership and oversight for the administrative functions and overall operational management of the University of Toronto Scarborough (UTSC) campus. The Office works collaboratively with senior leaders across the University to develop integrated, long-term plans that support the University’s academic, research, and community goals while ensuring campus growth is sustainable, adaptable, and aligned with evolving economic and technological needs.
BOSA’s portfolio includes a wide range of administrative and operational areas, such as:

• Business Development (including Retail & Conference Services, Food & Beverage Services, partnerships with Aramark, and external hospitality ventures)
• Facilities Management, including Capital Projects
• Legal Counsel, Partnerships & Community Engagement
• N’sheemaehn Child Care Centre

The Office of the CAO also supports major campus planning initiatives and partnerships that align with UTSC’s Master Plan and sustainability goals, ensuring that infrastructure, services, and resources are coordinated to deliver an exceptional campus experience for students, faculty, staff, and the broader community.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Reporting to the Executive Assistant to the CAO and Office Manager, the role provides administrative support to the broader Business, Operations and Strategic Affairs portfolio.
The Administrative Assistant acts as the first point of contact to respond to enquiries. The incumbent will coordinate meeting schedules, agendas, materials, action and follow-up items, including scheduling appointments, maintaining calendars, and resolving scheduling conflicts. The Administrative Assistant will coordinate tasks and event/programming logistics, collate and organize materials, maintain and update filing systems and databases, and make minor purchases.
Maintaining information on digital platforms
Keeping well-informed on University programs, policies and procedures
Determining logistical details and activities for events and/or programming

Minimum five years of recent and related experience providing administrative support, including event logistics and processing payroll.
Demonstrated experience coordinating meeting schedules, agendas, materials, action and follow-up items and scheduling appointments.
Demonstrated experience creating, writing, and editing content and correspondence.
Demonstrated experience providing administrative support to senior staff.
Experience in filing systems and records management.
Experience with database management and document management systems.
Must have strong computer skills, including a high degree of functionality in the use of all Microsoft Office applications and SharePoint.
Ability to work independently with minimal supervision as well as collaboratively within a team environment.
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

~ Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Administrative / Managerial

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.