Property Management Assistant

Job Responsibility:
Transaction Management Administrator (The Platinum Group)

Real Estate Professional Team looking to hire a full-time Real Estate Administrative Assistant, 40 hours per week (8:30am-5:00 pm in office position - ). The ideal candidate must be positive, professional, and efficient. They must have the ability to manage transactions and administrative operations which may include, but are not limited to the following:
Prepare & process real estate transactions (i.e. P&S agreements, amendments, price reductions, listing extensions/cancellations, etc.)
Prepare and submit trade record sheets
Monitor strict transactions deadlines by following up with all necessary parties to obtain & submit all time-sensitive documents
Ensure all files meet compliance standards
Regularly communicate with clients, lawyers, mortgage lenders, inspectors, and other real estate professionals
Manage listing inputs in the Multiple Listing Services (MLS)
Handle and coordinate all scheduling (i.e. listing photos, staging, home inspections, signage, listing appointments, etc.)
Enter significant dates into Google calendar
Maintain client database & transaction management system
Coordinate all requirements for client & agent open houses
Compilation of regular reports
Weekly status updates in group meetings on all pending transactions
Other administrative tasks as required
Training will be provided but successful applicant would demonstrate initiative and not seek micromanagement.

QUALIFICATIONS

Skills/Competencies:
High-level attention to detail
Strong written & verbal communication skills
Strong client service skills
Ability to multi-task and priority-shift in a fast-paced environment
Ability to function effectively with minimal direction and make decisions within established criteria and known processes
Ability to possess a professional demeanor and appearance at all times
Advanced knowledge of Microsoft Office Suite and Google Drive and Mac iOS

EXPECTATIONS:

Successful candidate will be expected to arrive to the office on time each day and be presentable for a professional work environment
Any sick days to be taken in no less than half day increments (for example, you can take a half day for an appointment, but can't take just an hour)
Candidate will be responsible for their own transportation to and from work. Team is located in Bedford through May and then will be located in Bayers Lake permanently after that.

EDUCATION & EXPERIENCE

~ Preference will be given for minimum two (2) years of experience in providing administrative support.

The following are details involving the position:
Hours: 40 hours per week (in-office 8:30am-5pm) Monday to Friday
Compensation: Annual compensation starts at $45,000. Salary is payable twice monthly by direct deposit.
Vacation Entitlement: Your vacation entitlement will be 2 weeks per annum, to be taken over the Christmas/New Year holiday period
Probation Period : You will be under a 3 month probationary period commencing from your start date. A full performance review will be completed at the end of the 3 months.
Extended Health Care Benefits : To be given following successful completion of the probationary period.
Expenses: The agent will cover the cost of expenses related to your position/office needs.
Equipment: An iMac desktop, multi-use office printer/copier/scanner. A communal Platinum Group office phone is also available for business-related purposes. Any equipment provided in the job role is, and will remain the property of the agents, and shall be returned should this contract terminate.
Sick Pay: As per Nova Scotia Employment Guidelines, 3 paid sick days are permitted annually. This leave may be used to care for an ill parent, child, or family member. It can also be used for medical, dental, or other similar appointments. Should the contract end, these days will be prorated and paid out.
Personal Days: Employee allotted 3 personal days to be able to be taken throughout the year in increments of no less than a half day for use at the discretion of employee, advance notice for this time off is required.
Holidays: All Federal statutory holidays are observed and off. Provincial and bank holidays may be off, it is at the discretion of the Employers
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
Dental care
Extended health care
On-site parking
Paid time off
Flexible Language Requirement:
~ French not required

Schedule:
~ Monday to Friday

Work Location: In person
Application deadline: 2024-06-11Expected start date: 2024-07-02