Research Administrative Assistant - Halifax

Company : IWK Health
Department/Program: Obs/Gyn Research, Research Services

Location: Halifax

Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)

Research, Management/Non Union Bargaining Unit

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
Reporting to the Director of Perinatal Epidemiology Research Unit and the Research Administrator for the Department of Obstetrics & Gynaecology Research Office, the Administrative Assistant provides administrative and clerical support to PERU as well as the broader Obstetrics & Gynaecology Research Office.

The Administrative Assistant supports faculty and research staff by coordinating administrative activities, assisting with research and education initiatives, maintaining online and internal information sources, coordinating meetings and events, supporting research personnel payroll and onboarding processes, and providing financial tracking and general administrative support for research projects and personnel.
Monday to Friday, 75 hours biweekly.
Graduate of a Bachelor of Office Administration program or equivalent required
Superior computer skills and advanced working knowledge of Microsoft Office applications including Outlook, Word, and Excel
Experience with Microsoft Teams and/or Zoom considered an asset
Experience with REDCap is considered an asset
Experience in website maintenance considered an asset
Minimum typing speed of 60 words per minute with accuracy
Knowledge of basic bookkeeping
Demonstrated initiative, self-motivation, and ability to work with minimal supervision
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.