Temporary Administrative Secretary

The Baycrest Day Care Centre

The Samuel Lunenfeld Mountainview Club

Posting Number: 10121
Position Type: Temporary FT (Up to 10 weeks)
Shift Type: Day shift, No weekends (subject to change)
Bi-Weekly Hours: 70 Hours, 7 hrs/shift
Date Posted: October 7, 2026
The Baycrest Adult Day Program (ADP) operates out of The Baycrest Day Care Centre and provides service to older adults who live in the community. The ADP offers virtual programming as well.

The Samuel Lunenfeld Mountainview Club is located in the Kimel Family building and provides a secure environment for seniors with moderate to more advanced dementia.

The Freeman Family Day Centre is located in the Terraces building and provides service to older adults who are well, may be living with physical frailties, complex medical conditions, and/or mild cognitive impairment.

Both programs offer a full Kosher lunch and health services including personal and psychosocial support.

The Administrative Secretary supports assigned departmental personnel by performing administrative and secretarial services, including, but not limited to: providing accurate word-processing support by composing and/or editing a variety of documents; providing reception services; Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, letters of offer, letters of appointment/reappointment)
Schedules meetings, including: using Outlook Calendar to determine availability of internal attendees, coordinating logistics (room, catering, audio-visual equipment, etc.), preparing and distributing agendas/materials/documents.
Collects data for analysis; drafts and produces reports of the results.
Coordinates and provides administrative support to committees, task forces, etc. Collects data for analysis; drafts and produces reports of the results.
Coordinates travel arrangements for assigned departmental personnel, including flights, hotel and car reservations; prepares an itinerary of travel plans.
Maintains payroll, ensures accuracy and coordinates ADP staffing coverage as needed.
Ensures payroll timesheets, as assigned, are accurately completed and submitted in a timely manner.
Ensures that client attendance is tracked and entered correctly in the Electronic Health Record.
Organizes, manages and orders office supplies.
Grade 12 education combined with 2 years community college (e.g. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work-related experience.
Excellent keyboarding skills of 40 wpm, computer skills, including Outlook, MS Word, Excel, PowerPoint, Sharepoint and the Electronic Health Record is required
Previous healthcare experience preferred and/or a definite asset.
Previous training and working knowledge of medical terminology is a definite asset .
Superior interpersonal and communication skills both oral and written, combined with customer service approach, and the ability to handle requests in a professional, diplomatic and tactful manner.
At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.