Administrative Assistant

Profile

Catalyst Search is a boutique Executive Search & Recruitment firm on a mission to transform the recruiting and hiring process. We have over 10 years’ experience partnering with companies across North America to hire best-in-class PR, Communications and Marketing professionals. We are recognized as a leader in connecting top talent with the right opportunity to ensure successful placements.

We are in growth mode and currently hiring a passionate and professional  Administrative Assistant to join the team. The Admin Assistant is an integral role that will support the CEO and provide a broad range of administrative and general office support as assigned. We are looking for a self-starter who is excited about the opportunity to work in a fast paced, start-up environment.

You will be exposed to the full cycle recruitment process and have the opportunity to work with senior and executive level clients. At Catalyst, we encourage our team to learn, grow and develop their own skillset and there is opportunity for growth within this role.

This is a fast-paced environment that requires an organized and detail-oriented person. We value transparency, efficiency, accountability and professionalism. A background in an administrative role within a creative, marketing or sales-based industry is an asset.

If you are looking for an opportunity to work for a Canadian, Woman-owned company that operates and influences on a North American scale, then get in touch!

Position Details

Reports to:

Carly-Anne Fairlie - CEO & Executive Recruiter

Responsibilities:

• Take on the day-to-day administration activities of the business.


• Basic bookkeeping (adding clients, creating and sending invoices using QuickBooks)


• Join CEO in meetings and take detailed notes /


• Assist in managing projects including scheduling, updating ATS and database


• Assist in developing and managing social media (LinkedIn, Twitter)


• Project management of tasks as assigned


• Bring new ideas to the table, think outside the box and find ways to improve our administrative functions


• Involved in new business brainstorms and pitches


• Coordinating and facilitating calendar and scheduling


• Creating detailed Opportunity Specs for new searches


• Researching the latest trends in communications, PR and marketing

Requirements:

• Exceptional communication skills, spoken and written


• Organized with excellent attention to detail


• Ambitious, dedicated and hard-working


• Autonomous and entrepreneurial


• Able to manage multiple projects


• Strong prioritisation and time management skills


• Resilient and resourceful

Compensation:

• Target base salary $40,000 per annum + bonus


• Standard benefits package


• Three weeks’ vacation


• Hybrid work environment - will have flexibility (fully remote, work from home, access to office space, flexible hours)


• Ongoing training and coaching


• Detailed career progression plan

Additional Information You Should Know:

• Catalyst Search is on a mission to transform the recruitment process for the better. We are advocates for pay transparency and equity as well as supporting Mothers in their return to work. We are committed to our own ongoing learning to address diversity, equity, inclusion and belonging in the workforce to help our clients improve their hiring.

Career Path:

Ideally you are interested in developing and growing the function of the Administration Assistant role in the organization. This is the first hire in this department, and we will look to you to be involved in your advancement.

Interview Process

Our search process is quick:

• Upon qualification by Catalyst Executive Search, successful candidates can expect their first interview to occur directly with Carly-Anne Fairlie.


• Second / final interviews to occur with James Fairlie / Shannon Moar

Ideal timing for hire:

• As soon as possible, February / March 2023.