Receptionist Administrative Assistant

Job Description

Job Description

Receptionist / Administrative Assistant

Location: Toronto, ON
Position: Receptionist / Administrative Assistant
Pay Rate: $20.46–$23.00 per hour
Schedule: Monday to Friday, 8:00 AM–5:00 PM

Position Overview

We are seeking a polished, professional, and customer-focused Receptionist / Administrative Assistant to join a professional corporate environment in downtown Toronto. This position is ideal for someone who takes pride in creating a positive first impression and has strong communication, organization, and administrative skills.

The successful candidate will be responsible for managing the reception area, greeting visitors, handling incoming calls, coordinating meeting rooms, and providing general administrative support.

Key Responsibilities

• Greet and professionally assist visitors while following customer security and badge requirements
• Answer and direct multiple incoming telephone calls using a multi-line phone system
• Take accurate and complete messages and ensure they are directed to the appropriate individuals
• Manage reception and maintain a professional and welcoming environment
• Schedule and coordinate conference rooms and meeting spaces
• Assist with meeting room set-up and related requirements
• Maintain files, records, and office documentation
• Provide general administrative and office support
• Assist with mail, scanning, copying, faxing, printing, and document fulfillment as required
• Perform data entry and other administrative tasks
• Manage multiple priorities while maintaining accuracy and professionalism
• Perform additional duties as required to support the client environment

Required Qualifications & Skills

• Previous experience in a reception, administrative, or client-facing role
• Excellent verbal and written communication skills
• Polished, professional, and courteous demeanor
• Strong customer service skills
• Professional appearance and attire
• Ability to create a positive first impression
• Strong organizational and time-management skills
• Ability to multitask and prioritize competing requests
• Ability to work independently with minimal supervision
• Intermediate computer skills, including:
• • Microsoft Word
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft PowerPoint
  • Internet navigation and Windows Explorer
• Comfortable using multi-line telephone systems
• Strong attention to detail and accuracy
• Ability to read, write, and follow instructions
• Previous experience working in a professional client environment is an asset
• High School Diploma or equivalent required

Physical Requirements

• Ability to sit and stand for extended periods
• Frequent walking within the workplace
• Ability to greet and assist visitors throughout the day
• Ability to lift and move items weighing up to 50 lbs. as required
• Ability to assist with meeting room set-up, mail, printing, and document-related tasks

Ideal Candidate

The ideal candidate is professional, polished, approachable, and confident , with excellent communication skills and a strong customer-service mindset. You should be comfortable working in a corporate environment where presentation, professionalism, and attention to detail are essential.

If you are an experienced receptionist or administrative professional who enjoys being the first point of contact and creating an excellent client experience, we would like to hear from you!

How to Apply:

• Apply to this posting

We look forward to placing you as your next assignment!!

People Store Staffing Solutions marks the inception of a truly Canadian success story in the staffing industry. The journey began in 1995 when the founder entered the staffing world right after college at the age of 20.

After several years with large multinational firms, contributing significantly to their growth in the Canadian market, the founder amassed 9 years of industry experience and a commendable track record. Ready for a new challenge and driven by rapid changes and declining values in the industry, the decision was made to reintroduce quality standards. This initiative later evolved into the People Store Quality Assurance Program (PQAP).

Encouraged by a close friend and seasoned entrepreneur, the founder embarked on a solo venture in 2003. Armed with a business plan crafted at a kitchen table, an idea, a dream, and immense ambition, the firm was launched. This marked the beginning of one of the most successful staffing enterprises in Canada.

Company Description

People Store Staffing Solutions marks the inception of a truly Canadian success story in the staffing industry. The journey began in 1995 when the founder entered the staffing world right after college at the age of 20.\r\n\r\nAfter several years with large multinational firms, contributing significantly to their growth in the Canadian market, the founder amassed 9 years of industry experience and a commendable track record. Ready for a new challenge and driven by rapid changes and declining values in the industry, the decision was made to reintroduce quality standards. This initiative later evolved into the People Store Quality Assurance Program (PQAP).\r\n\r\nEncouraged by a close friend and seasoned entrepreneur, the founder embarked on a solo venture in 2003. Armed with a business plan crafted at a kitchen table, an idea, a dream, and immense ambition, the firm was launched. This marked the beginning of one of the most successful staffing enterprises in Canada.