Sales associate/ administrative assistant

Are you a proactive highly organized professional with a passion for executive support governance and enabling senior leaders to succeed in a dynamic cross-functional environment

GSK remains committed to achieving bold commercial ambitions for the future. By 2031 we aim to deliver 40 billion in annual sales leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally.

Our strategy is centred on early intervention to prevent and alter the course of disease helping protect people while supporting healthcare systems.

Our diverse portfolio consists of vaccines specialty medicines and general medicines. Through continuous innovation and a dedicated focus on scientific and technical excellence we strive to develop and launch new groundbreaking treatments that address critical health challenges.

GSK is looking to hire an Executive Assistant & Risk Management & Control Board (RMCB) Coordinator to join our Commercial Canada team. This is a hybrid role based out of our Mississauga office requiring 23 business days per week in the office.

As an Executive Assistant & RMCB Coordinator you will provide high-calibre administrative and strategic support to three members of the Canadian Leadership Team while serving as Coordinator for the Risk Management & Control Board (RMCB). Acting as a trusted partner in a fast-paced matrixed environment you will anticipate business needs enable effective decision-making and ensure seamless executive operations through exceptional organization communication and stakeholder management. Working closely with senior leaders and cross-functional partnersincluding Compliance Finance HR Tech Legal and business ownersyou will also play a critical role in supporting governance activities risk management processes and audit readiness.

These responsibilities include some of the following:
Provide proactive administrative and strategic support to three Canadian Leadership Team members including complex calendar management meeting coordination travel arrangements expense management correspondence and document preparation.
Anticipate the needs of supported leaders independently manage follow-ups and continuously simplify recurring administrative activities.
Effectively manage multiple priorities and competing deadlines while leveraging digital tools and dashboards to maintain visibility and organization.
Coordinate meetings projects and cross-functional interactions maintaining shared repositories and collaboration tools that support efficient information sharing.
Identify opportunities for process improvements champion technology-enabled ways of working and share best practices across the Executive Assistant community.
Partner with the Executive Assistant to the General Manager Canada to manage the Commercial Planning Calendar Canadian Leadership Team calendar and mailbox while providing backup
Coordinate recurring RMCB meetings including scheduling logistics attendee management and monthly meeting planning with the Compliance Lead
Develop and maintain monthly meeting agendas ensuring alignment with key risk priorities and confirming agenda ownership with business stakeholders
Compile and distribute meeting agendas and pre-read materials by the Friday preceding each scheduled Tuesday meeting
Capture clear accurate meeting minutes and action items collaborating with the Compliance Lead and Legal team to finalize documentation as required
Maintain and proactively manage consolidated action trackers following up with business owners to ensure timely completion of commitments while escalating overdue items when appropriate
We are looking for professionals with these required skills to achieve our goals:
Minimum of 2 years of experience in executive assistant senior administrative support project coordination or office management preferably supporting senior leaders within a complex matrixed organization.
Strong organizational planning and prioritization skills with the ability to manage multiple deadlines stakeholders and competing priorities simultaneously.
Excellent written and verbal communication skills including experience drafting meeting minutes action logs and executive communications.
Experience supporting governance forums committees or board administration or strong administrative experience with an interest in risk audit or compliance coordination.
Exceptional attention to detail with a focus on accuracy quality and timely execution.
Strong proficiency in Microsoft 365 (Outlook Teams Word Excel and PowerPoint) along with experience using SharePoint or similar collaboration and document management tools.
Ability to work in a hybrid environment with regular on-site presence in Mississauga (23 business days per week).
Experience supporting governance committees risk management boards audit or compliance activities.
Experience working within a regulated industry or quality-driven environment.
Familiarity with GSK systems and tools or demonstrated ability to quickly learn new digital platforms.
Strong relationship-building skills with senior leaders and support functions including Compliance Legal Finance HR and Tech.
Strong written and verbal communication skills in English; French language skills are considered an asset.
The annual compensation for this role is CAD54300 to CAD90500 determined based on experience qualifications and internal equity. GSK is dedicated to promoting transparency and fairness throughout our recruitment ranges for other locations are shown because some markets have pay transparency laws that require salary information on job postings and those locations are potential job sites for this role. Our culture of being ambitious for patients accountable for impact and doing the right thing is the foundation for how together we deliver for patients shareholders and our people.

This ensures that all qualified applicants will receive equal consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin age disability genetic information (including family medical history) military service or any basis prohibited under federal state or local law. GSK is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies please contact us at .Please do not send resumes to this e-mail and instead apply through the online application process of this posting.

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