Part-Time Office Coordinator

RESOLVE Vice-President(Research & International)
Date posted: Office Coordinator - AA1
New Regular Continuing Part-Time (Budget Funded)
17.50 hours/week, Monday - Friday
$27.52 to $38.37 per hour

MINIMUM FORMAL EDUCATION/TRAINING

~ Post-secondary education in business administration, project management, or a related field (equivalent experience considered) is required.

Minimum of 1 year of experience in office administration, project coordination, or financial management, preferably within a university or non-profit research environment is required.
Familiarity with the University of Manitoba’s administrative systems (Concur, EPIC, etc.) Experience supporting grant-funded research projects and compliance reporting is preferred.
Solid understanding of budgeting and financial tracking is required.
Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with shared digital platforms (Teams, SharePoint, etc.) Financial and Administrative Management
Maintain budgets on all research projects and track expenditures to ensure alignment with project objectives.
Process employee payroll.
Arrange and process all staff travel via UM Concur.
Process staff and RA expense claims via UM Concur.
Project and Research Coordination
Support project management across all RESOLVE Manitoba research initiatives, ensuring adherence to timelines, deliverables, and reporting requirements.
Coordinate communications and meetings among project teams, community partners, and funders to ensure alignment and progress on project objectives.
Human Resources and Office Operations
Ensure that all office documents, including policies and procedures, are up-to-date and securely stored on the university server.
Maintain and order office supplies and other needed items through EPIC and other approved sources.
Communicate with UM units (including Finance, HR, VP Research and International Office, Physical Plant, IST, etc.), provincial academic and community members, and funders.
Steering Committee and project-specific) and ensure members receive required documents.
Take minutes at Steering Committee and other project meetings, as required.
The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba).