Personal secretary

Strategic Partner in Executive Support

We are looking for a proactive and highly experienced Executive Assistant for an essential role within a leading financial institution. The Executive Assistant will act as an indispensable bridge between senior executives (C-level) and their teams, contributing directly to achieving the company's strategic objectives.

Montreal, QC (Downtown) Status: Permanent, Full-Time Salary: $75,000 to $85,000 / year, based on experience

Work directly with senior management and have a tangible impact.

Calendar Management and Travel: Master and maintain complex executive calendars. Fully coordinate national and international business travel, including bookings (flights, hotels) and expense report submission.

Organize, plan, and orchestrate all types of high-level meetings and events (including board meetings, Town Halls), including logistics, room coordination, and material preparation (briefing documents, meals). Prepare, review, and consolidate executive presentations (PowerPoint) and other sensitive documents, ensuring impeccable quality and accuracy.

Projects and Office Administration: Assist teams in tracking inter-site deadlines and deliverables.

Maintain essential administrative documentation (organizational charts, distribution lists, vacation tracking, new employee onboarding).

Do you have what it takes for this Executive Assistant position for one of our clients in downtown Montreal?

A minimum of 5 years of relevant experience in an Executive Assistant/Administrative Assistant role, ideally supporting senior executives.

Perfect command of French and English, both spoken and written, to communicate with client groups across Canada.

Solid expertise with the Microsoft Office Suite (Outlook, Teams, PowerPoint, Word, and Excel). Ability to anticipate needs and take initiative without constant supervision.

Additional Assets:

Understanding of financial reporting cycles or corporate secretarial responsibilities.

Experience with workflow management platforms such as Diligence or Concur/Workday.

The company takes all reasonable measures to limit the number of positions in Quebec that require knowledge of a language other than French and only requires it when necessary and when existing bilingual employees are unable to perform these functions.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (both spoken and written). Communicate with English-speaking clients/partners located outside of Quebec on a regular basis.

Report to and communicate regularly with their manager and the Canadian management team, who are located outside of Quebec and do not speak French.

Operations / HR / Finance / Legal) that support the organization across Canada and do not speak French.

Apply online or send us an email at View email address on randstad.com more information about this position and all other opportunities currently available, visit our website:

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com.