Adjointe administrative, administration

Administrative Assistant

This strategic support position, at the heart of a stimulating legal environment, offers diverse responsibilities in a bilingual context. Partial remote work is possible depending on experience and autonomy.

Permanent, full-time position based on a 35-hour workweek.

• On-site training period followed by a hybrid model (one remote day per week).
• Comprehensive group insurance coverage upon hire, including health, dental, vision, life, disability, and travel insurance for the employee and dependents.
• Employer participation in a group retirement savings plan.
• Several weeks of paid leave, including vacation and personal days.
• Flexible personal leave policy.
• Enhanced statutory holidays with one additional floating day.
• Professional development opportunities with potential reimbursement for training costs.
• Inclusive and supportive work environment that values diversity, recognition, and collaboration.
• Active community engagement through volunteer and social initiatives.
• Internal events and social activities organized throughout the year.
• Access to a variety of corporate perks and discounts.

Draft correspondence, prepare, and revise documents.

• Coordinate travel arrangements and reservations for the partner.
• Review and proofread documents to ensure grammatical accuracy, proper formatting, and compliance with legal standards and the firm’s visual identity.
• Assist lawyers with business development projects and maintain the professional contact database.
• Process data such as time entries, expenses, and file openings.
• Transcribe dictations, audio notes, and recordings.
• Perform any other related administrative tasks as required.

Diploma or relevant training in office administration or legal secretarial studies (AEC or DEC, an asset).

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with digital transcription; knowledge of BigHand is an asset.
• Professional fluency in both French and English to effectively support clients in both languages.

AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses.