Office Manager

POSITION: Office Manager

JOB TYPE: Full Time

LOCATION: Grande Prairie, Alberta

SALARY/WAGE: Starting at $30.00/Hour (commensurate with experience)

JOB SUMMARY:
The Agency is assisting a confidential client in the recruitment of an Office Manager to support their operations in Grande Prairie.

The Office Manager plays a key role in maintaining organized systems, managing financial workflows, and supporting operational effectiveness. This opportunity is ideal for a proactive, detail-oriented professional who enjoys variety and thrives in a fast-paced, team-focused environment.

RESPONSIBILITIES:

• Manage daily office operations including phones, mail, supplies, and general organization
  
  
• Maintain electronic and paper filing systems, company manuals, and internal documentation
  
  
  
  
• Coordinate meetings, prepare agendas, and record minutes
  
  
  
  
• Track and renew company insurances, permits, registrations, and memberships
  
  
  
  
• Maintain spreadsheets related to purchase orders, work orders, and operational tracking
  
  
  
  
• Provide administrative support to Project Managers, including assistance with quotes, bids, and client service scheduling
  
  
  
  
• Accounts Receivable and Accounts Payable processes including data entry, invoicing, collections, reconciliations, and vendor management
  
  
  
  
• Process payroll, Records of Employment, and government remittances including GST/PST, T4s, and WCB / WorkSafe BC reporting
  
  
  
  
• Prepare and organize documentation required for year-end accounting
  
  
  
  
• Support recruitment activities and onboarding of field employees
  
  
  
  
• Maintain safety compliance records and related platforms
  
  
  
  
• Ensure overall office efficiency, including completing occasional errands such as supply purchasing or bank deposits

REQUIREMENTS:

• Previous experience in office administration, office management, or accounting support
  
  
  
  
• Experience managing accounts payable, accounts receivable, and payroll processes
  
  
  
  
• Strong organizational, multitasking, and time-management skills
  
  
  
  
• Proficiency with Quickbooks Online, spreadsheets and general office software
  
  
  
  
• High level of accuracy and attention to detail
  
  
  
  
• Ability to work independently and take initiative
  
  
  
  
• Strong communication and interpersonal skills
  
  
  
  
• Experience supporting project teams or working in an industrial or trades environment is an asset
  
  
  
  
• Familiarity with safety compliance platforms is considered an asset

BENEFITS:

• Competitive Wages
  
  
  
  
• Health Benefits
  
  
  
  
• Collaborative and supportive team environment

JOB POSTING INFORMATION:

Submit your resume and cover letter to The Agency at View email address on jobs.jobcopilot.com. Any questions can be directed to Courtney at View phone number on jobs.jobcopilot.com.

Additionally, we thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.