Administrative Assistant/Adjoint(e) Administratif(ve)

Qualifications

• Orientation client.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

• Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
• Coordinate the delivery of documents to clients for signature purposes.
• Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
• Coordinate the T1 tax return process from preparation through final delivery to clients.
• Manage assigned managers’ calendars, schedule and confirm meetings and appointments.
• Follow up with clients, suppliers, and government authorities as required.
• Provide reception coverage as needed and assume all related responsibilities during replacement periods.
• Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
• Review the work of junior administrative assistants when required.
• Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications

Education and Experience

• Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.
• 5 to 7 years of experience in a similar role, preferably within a public accounting firm.
• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
• Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.
• Valid First Aid certification.

Skills and Competencies

• Strong interpersonal and communication skills.
• Client-focused approach.
• Team-oriented and collaborative mindset.
• Ability to adapt and manage multiple priorities simultaneously.
• Strong ability to manage stress, priorities, and confidential information.
• Commitment to meeting deadlines.
• Excellent attention to detail and quality of work.
• Initiative and resourcefulness.
• Ability to anticipate issues and develop practical solutions.
• Strong organizational and time management skills.