Coordinator, Professional Services Contracts

Job Responsibility: Who Can Apply?: Internal (DCC Employees) and External (General Public)Salary Range: $79,067 - $102,788Employment status: Continuing Term Length: Security Level: Secret Language Requirement: English Essential Closing Date: 20/06/2025Country: Canada

The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants and keeps Client-Partner project managers apprised of contract risks and status.

KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary

• Manage multiple contracts and competing priorities, as required
• Provide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)
• Manage risks associated with contracts
• Prepare estimates and negotiate costs for additional contract scope
• Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
• Carry out quality assurance for contract work and write contract performance reviews
• Track and monitor schedule, including all milestone deliverables
• Manage the financial aspects of the contract and payment certification
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations
• Manage risks associated with contracts

Other

• Review statements of work for problems related to contract management
• Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators
• Ensure consultant work complies with health and safety, industrial security and environmental requirements
• Support and/or lead business development activities
• Other duties as assigned

SKILLS General and Specific Knowledge

• Best practices, methods, trends and legislation in professional services
• Estimation of fees for professional services
• Construction products and materials
• Procurement mechanisms, contract law and consultant bidding process
• Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
• Project, contract and risk management principles
• Health and safety management

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in engineering, architecture or related field with four years' relevant experience, or the equivalent
• Preferred : certification in applicable field (e.g. Certified Engineering Technologist)

Abilities

• Use applicable computer software and operating systems
• Apply project, contract and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provides functional advice and guidance to employees and to Client-Partners

WORKING CONDITIONS

• Typical office environment with occasional travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Check out the benefits Working with DCC offers excellent opportunities for growth - and entitles you to one of the job market's best benefits packages. In your role as Coordinator, Professional Services Contracts, your package is valued at 25% to 30% of your salary. Your package will include:

• Public service pension
• 100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short- and long-term disability insurance
• $400 Wellness Allowance (e.g., gym membership)
• $1,500 for mental health services on top of regular $1,500 paramedical coverage
• $750 Health Care Spending Account (for some medical expenses that aren't covered under provincial plans or our standard insurance plan)
• Telus Virtual Health Care
• Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 37 weeks
• Hybrid workplace options including $400 allowance every two years to support work-from-home options
• Enhanced inConfidence employee and family assistance program
• Deluxe travel benefit plans
• Comprehensive vacation and other paid leave plans

Petawawa, Ontario Petawawa is situated in the scenic northern Ottawa Valley, 90 minutes from the Nation's Capital. Popular with outdoor enthusiasts, Petawawa offers easy access to fishing and watersports on the Ottawa River and local streams, numerous biking and hiking trails, and wilderness experiences in Algonquin Park, just half an hour from town.

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process . Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate's or employee's responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks

• reference checks

• previous employment

• open source checks

• credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act . Should you require accommodation, please email View email address on ca.edajobs.com.