Medical Administrative Assistant
$24.46 - $29.23 per hourDepartment of Surgery | The Ottawa Hospital
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JOB OPPORTUNITY NOTICE
Position: Administrative Assistant
Status: Full-Time, Permanent
Division: Thoracic Surgery, General Campus
Salary Range: $24.46 – $29.23/hr
Start Date: ASAP
Vacancy Disclosure: Existing job vacancy
The division of Thoracic Surgery in the Division of General Surgery within The Department of Surgery is looking for a full-time, permanent Administrative Assistant. Please see below for the details.
Under the general direction of the Surgeon(s), the Administrative Assistant provides a full range of administrative and clinical support services. This position requires regular interaction with patients, surgeons, trainees, nurses, and other hospital staff. Key responsibilities include but are not limited to:
- Scheduling ORs and patient appointments (clinics and special tests)
- Updating and maintaining patient records
- Managing calendars, meetings, calls, and correspondence
- Performing other administrative duties as required in a fast-paced clinical environment
QUALIFICATIONS
- Completion of a High School Diploma
- Completion of a Medical Administrative/Secretarial Diploma (or equivalent experience)
- Minimum 2 years of experience as an Administrative Assistant in a clinical environment
- Proficiency in Microsoft Office Suite applications
- Knowledge of Adobe, EPIC and OHIP billing (preferred)
- Experience using RightFax
- Excellent organizational, prioritization and time-management skills
- Strong interpersonal and communication skills
- Ability to multi-task and work independently with attention to detail
- Demonstrates initiative, tact, diplomacy and professionalism
- Ability to handle highly sensitive and confidential information
- Ability to collaborate effectively within a multidisciplinary team
- Bilingualism (French/English) is considered an asset
COMMENTS TO APPLICANT
We thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.
The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.
This recruitment process may involve the use of AI‑assisted screening tools to support candidate evaluation. All hiring decisions are made by human reviewers.
Vacancy posted 19 hours ago
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