Accounts Payable Specialist

We are currently seeking an AP Officer to join our finance team. Be part of our finance transformation as we modernize and strengthen our accounts, payable operations and general ledger integrity. Reporting to the Finance Manager, Operations & Controls, you'll manage the complete purchase-to-pay cycle, maintain the general ledger, and ensure robust financial controls across our multi-site operations.

This role combines technical accounting expertise with vendor relationship management and compliance oversight.

This is more than a job—it's a career accelerator. 

• Accounts Payable Processing (40% of role)

◦ Process supplier invoices including data entry, coding, and approval routing

◦ Perform three-way matching of purchase orders, goods receipts, and invoices

◦ Resolve invoice discrepancies and coordinate with purchasing and operations teams

◦ Prepare weekly payment runs ensuring optimal cash management and payment terms compliance

◦ Execute payment processing via cheque, EFT, and wire transfer

◦ Maintain vendor statement reconciliations and resolve outstanding items

◦ Respond to vendor enquiries regarding payment status, remittance advice, and account matters

◦ Monitor aged AP reports and coordinate with Finance Manager on payment prioritization

◦ Process expense reimbursements and ensure compliance with company policies

◦ Support month-end AP accruals and cut-off procedures

  • Vendor Management (15% of role)

◦ Maintain vendor master data including contact information, payment terms, and banking details

◦ Process new vendor setup requests with appropriate documentation and approvals

◦ Coordinate annual vendor information updates

◦ Monitor duplicate vendor records and maintain data integrity

◦ Build and maintain professional relationships with key suppliers

◦ Support vendor performance reviews and periodic vendor analysis

• General Ledger & Month-End (25% of role)

◦ Prepare and post journal entries for accruals, prepayments

◦ Perform monthly balance sheet account reconciliations

◦ Support month-end close process including schedules preparation and variance analysis

◦ Maintain fixed asset register including additions, disposals, and depreciation calculations

◦ Process intercompany transactions and reconciliations

◦ Assist with annual audit preparation including schedules and supporting documentation

◦ Monitor general ledger for unusual items and investigate discrepancies

◦ Support budget versus actual analysis and reporting

• Corporate Card & Expense Management (10% of role)

◦ Administer corporate credit card program including cardholder management and limit reviews

◦ Review and code monthly corporate card transactions

◦ Ensure receipt compliance and follow up on missing documentation

◦ Coordinate with cardholders on expense report submissions and queries

◦ Maintain T&E policy compliance and provide guidance to employees

◦ Compile Monthly IDS reports and manage credit card provider portal

• Controls Compliance & Process Improvement (10% of role)

◦ Ensure compliance with AP approval workflows and segregation of duties requirements

◦ Document AP and GL procedures and maintain process documentation

◦ Identify opportunities for AP automation and process efficiency improvements

◦ Participate in systems transformation projects affecting AP and GL processes

◦ Support Finance Manager with ad-hoc analysis and special projects

◦ Monitor key AP and GL metrics including cycle times and accuracy rates

Requirements

◦ Education: Successful completion of studies in accounting, finance, business administration, or related field
◦ Experience: 3-5 years' experience in accounts payable, general ledger accounting, or similar finance role
◦ Accounting Knowledge: Strong understanding of accounting principles, journal entries, and reconciliations
◦ AP Experience: Demonstrated experience with full AP cycle including three-way matching and payment processing
◦ Technical Skills: Advanced proficiency in Excel and ERP systems. Comfortable with accounting software and payment platforms
◦ Attention to Detail: Exceptional accuracy in data entry, reconciliation, and financial controls
◦ Communication: Strong interpersonal skills for vendor liaison and internal stakeholder coordination

Benefits

Join us to not only transform our finance function but your own professional trajectory through unparalleled mentorship and hands-on experience with complex business challenges.