Office Manager and Accounting Clerk

Job Responsibility:

Position : Office Manager and Accounting Clerk

Type: Full-time in-office role located at 150 Ferrand Dr. in North York (DVP & Eglinton)

Who we are: We are a Law Firm supported by an Affiliated Technology Company that we own and control. This structure allows us to flexibly create technology-driven solutions that are better suited to legal practice and operations.

Position Overview:

The successful candidate will be responsible for managing daily office operations, for billing and accounts receivables/payables. The ideal candidate for the role is a collaborator who can work independently, has excellent communication skills and a detail-oriented mindset.

Responsibilities:

• Manage the day-to-day office functions.
• Run bills and send invoices to clients.
• Record invoicing and payments in bank accounts and accounting software.
• Work with bookkeeper to reconcile accounts.
• Track receivables and follow up routinely with clients for payments.
• Track accounts payable and make payments on established schedule.
• Properly record invoices and payments of accounts payable and other expenses.
• Prepare and provide reports to the management team on a weekly basis.
• Manage and route physical mail in the office to the applicable recipients.
• Monitor accounts receivable, payable, and services mailboxes and action items appropriately and on a timely basis.
• Monitor and replenish office supplies on a regular basis
• Assist with correspondence for the office, such as emails, letters, packages, and phone calls

Requirements:

• Minimum 3 - 5 years related experience in office management, administration and/or billing
• Proficient in MS Office, advanced Excel is required
• This position requires a self starter with effective communication and critical thinking skills
• Attention to detail, meticulous, and excellent customer service skills are required
• Experience working in a law firm or professional environment would be beneficial
• Experience with tools: Soluno (accounting); RBC Express (cash management), Power BI and WagePoint (payroll) would be definite assets

Qualifications:

• Bachelor's degree or equivalent in Accounting, Finance, or Business Administration

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Additional pay:

• Overtime pay

Benefits:

• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• York, ON M3C 3E5: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts receivable: 3 years (required)
• Microsoft Excel: 3 years (required)
• Microsoft Office: 3 years (required)
• Customer service: 3 years (required)

Work Location: In person