Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
usd60.8k - usd91.2k per yearMerck
Merck seeks an executive and administrative coordinator to provide high-quality support to the executive director of specialty care and pharma, and the broader team in Kirkland, Quebec. The role combines executive support, service coordination, and process improvement within a dynamic business unit exploring new opportunities and multiple therapeutic areas.
Responsibilities
- Proactively manage executive agenda, prioritize commitments, anticipate scheduling conflicts, and reserve strategic work time
- Organize domestic and international travel logistics, accommodations, and transportation
- Serve as primary contact for internal and external stakeholders; triage and prioritize requests with confidentiality
- Prepare meeting agendas, coordinate documents, draft action-focused minutes, and follow up on deliverables
- Maintain structured electronic filing systems, internal databases, distribution lists, and shared documentation platforms
Requirements
- Bachelor's degree in business administration, life sciences, communications, economics, or related field
- Strong organizational skills, attention to detail, and ability to manage competing priorities
- Proactive problem-solving mindset with follow-through rigor and practical approach
- Demonstrated maturity, emotional intelligence, and discretion handling confidential information
- Fluent French and English communication skills with diplomacy and tact for senior stakeholder interaction
- Rapid proficiency with digital tools; advanced Microsoft 365 skills (Excel, PowerPoint, Word, Teams, Outlook, SharePoint)
- Experience with enterprise systems such as SAP or Concur is an asset
Vacancy posted 9 hours ago
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