Records Centre Clerk

Recruitment Details

Records Centre Clerk

Department: City Clerks

Designated Work Location: 1540 Mountain Ave; On site

Position Type: Permanent, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $2,103.99 bi-weekly as per the Storekeeper 2 Classification within the C.U.P.E Collective Agreement

Employee Group: C.U.P.E

Posting No.: 127247

Closing Date: August 20, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self- declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Racialized Peoples, Persons with Disabilities and Newcomers .

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the general supervision of the Senior Records & Information Manager, the Records Centre Clerk supports the effective day to day operation of the City of Winnipeg Records Centre by providing central records management services to departments and agencies including authorized retention, retrieval, and disposition of records in accordance with program policies, procedures and the Records Management By-law.

As The Records Centre Clerk You Will

• Assist with controlling the storage and management of records throughout their life cycle.
• Provide administrative support for all City of Winnipeg Records Centre functions and systems.
• Provide all records retrieval services to COW departments and agencies.
• Special Archival / Records Management projects and other duties as assigned in this classification.
• Provides administrative support for elections and by-elections as required.

Your Education And Qualifications Include

• High school education.
• Courses related to privacy legislation and/or records management are preferred.
• 12 months previous experience in record keeping/document management capacity.
• Ability to adhere to safe work practices that apply in a warehouse setting i.e. materials handling equipment.
• Ability to use inventory management and tracking applications such RS-SQL databases.
• Ability to work with MS Office, including Word (basic), Excel, and Outlook.
• Ability to work independently and complete work assignments under minimal supervision and direction.
• Ability to enter data accurately with a high degree of attention to detail.
• Ability to handle confidential information and sensitive matters in a professional manner in compliance with FIPPA/PHIA.
• Ability to adhere to relevant By-laws, legislation, and principles as they apply to position, including Records Management By-law, FIPPA/PHIA, and basic records management principles.
• Strong interpersonal skills with the ability to establish and maintain effective working relationships with employees, other Civic departments, and external stakeholders.
• Excellent communication skills, both written and verbal.
• Excellent Customer Service Skills.
• Excellent Organizational skills to prioritize work and meet multiple deadlines.
• Knowledge of Records Management By-law and basic records management principles.
• Knowledge of relevant safety procedures and regulations.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service at application.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the Employer will be required from the successful candidate, at their expense.
• Must be able to meet the physical demands of the position including but not limited to lift/carry/push/pull up to 30 lbs. frequently throughout the work day.
• Must obtain and maintain certification to operate power lift trucks within 3 months.

How To Apply

APPLY ONLINE , including all documentation listed below:

• Current resume (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*

Notes

Online applications can be submitted at . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311 .

Position Reports To: Senior Records and Information Manager

Only candidates selected for interviews will be contacted.