Facility Services Administrator & Procurement Buyer

Requisition ID: 99129 

Job Category:  Administration/Support 

Location:  Mississauga, ON, Canada 

 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

 

Position Summary

The Facility Services Administrator & Procurement Buyer supports day-to-day facility operations by coordinating administrative activities, managing purchase orders, and overseeing procurement processes. This role ensures timely acquisition of goods and services, maintains accurate documentation, and supports operational efficiency across multiple facilities.The position requires strong organizational skills, financial awareness, vendor coordination experience, and the ability to work in a fast-paced environment where purchase orders are issued regularly.

Key Responsibilities

Facility Administration

• Provide administrative support to the Facility Services team as needed

• Maintain service contracts, vendor records, and compliance documentation

• Track work orders and coordinate service requests with contractors

• Monitor recurring maintenance schedules and service agreements

• Maintain organized digital and physical filing systems

• Support budget tracking and expense reporting

• Assist with building access coordination and facility communications

Procurement & Purchasing

• Prepare and issue Purchase Orders (POs) in accordance with company procedures

• Request vendor quotes

• Ensure proper approvals are obtained before releasing POs

• Coordinate emergency PO processes when required

• Maintain PO logs and tracking spreadsheets

• Ensure all invoices include approved PO numbers prior to processing

• Reconcile invoices with quotes and completed services

• Communicate with vendors regarding delivery timelines, and discrepancies

• Assist in vendor onboarding and performance tracking

• Assist in tracking OPEX and CAPEX expenditures

• Assist in cost-center coding of invoices

• Prepare monthly procurement and spending reports

• Support annual budgeting exercises as needed

Qualifications

• Diploma or degree in Business Administration, Supply Chain, Facilities Management, or related field

• 3-5 years' experience in facilities administration and/or procurement

• Experience with purchase order systems (ERP/iPas/Oracle/SAP or similar)

• Strong understanding of procurement workflows

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities in a fast-paced environment

Base salary range: $50,000 - $75,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.

Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance-based incentives, comprehensive benefits, and other programs designed to support your well-being and growth.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.