Events Coordinator (Full-Time, Permanent, Hybrid)

ABOUT US
The Canadian Bar Association of British Columbia is the leading professional association for lawyers, judges and law students with 40,000 members nationally, and over 8,000 in B.C. We connect our members to the people, knowledge and skills they need to successfully practice law. Our work is expressed through community building, advocacy, learning and development, and professional initiatives that strengthen the legal profession. Learn more at  cbabc.org . 

Come join our team of passionate and energetic individuals who are committed to serving our members and supporting our volunteers. If you like a fast-paced environment and a variety of projects, this could be the place for you! 

POSITION OVERVIEW 

We are seeking a full-time, permanent Events Coordinator to provide planning, project management and on-site execution for a variety of significant community-building events such as dinners and receptions for groups ranging in size from 50 to 400.  The Events Coordinator provides similar support for conferences.  

Reporting to the Manager, Conferences & Events, and working closely with Member Services, Marketing & Communications and Finance, this is an ideal role for someone who can manage with precision and detail in a fast-paced, professional setting.

KEY RESPONSIBILITIES 

Event Management 

• Plan and execute events from end-to-end, including creating event briefs, workback plans, run-of-show, speaking notes, registration tracking, post-event evaluations, periodic status reports to stakeholders, and financial reconciliation.  

• Own on-site execution from setup to teardown, managing risk and resolving issues in real time.  

• Coordinate venues, catering, AV, speakers, volunteers, sponsors and external partner organizations. 

• Ensure all meetings meet accessibility, inclusion, health & safety and insurance requirements.  

Financial Management, Logistics, and Member Support 

• Build detailed event budgets and track actuals against plan.  

• Negotiate contracts with suppliers and venues 

• Manage registration systems and attendee communications 

• Prepares and distributes event notices, materials and surveys to registrants.  

• Coordinate speaker and guest travel and accommodation, when required. 

EXPERIENCE AND QUALIFICATIONS 

• At least two years of experience in event planning or coordination, preferably within a professional association. 

• Certificate in Event Management or related work experience.  

• Solid understanding of office administration, budgeting, accounting principles and data management 

• Advanced proficiency in Microsoft Office, Adobe, and database/registration systems 

• Experience using and troubleshooting audio-visual equipment (e.g., projectors, audio mixers, microphones) is an asset 

• Basic HTML knowledge is an asset 

• Strong project management skills with the ability to communicate clearly and effectively with volunteers and stakeholders 

• Excellent customer service, including volunteer coordination and strong venue relationship management 

• Highly organized, detail-oriented and able to prioritize effectively 

• Proven ability to manage multiple projects simultaneously under tight deadlines 

• Works both independently and collaboratively in team environments 

• Adaptable, flexible and able to perform well under pressure 

• Willingness to work a flexible schedule, including evenings and occasional weekends 

OUR COMMITMENT  

CBABC is committed to supporting an inclusive work environment. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others. Qualified applicants from under-represented groups are encouraged to apply and to indicate in your cover letter if you belong to one of the designated groups.   

We want to ensure the application process enables you to share your experience, skills and abilities. As such, you are invited to reach out to us, confidentially, if you face any barriers to participating in this application process. Contacting us will not impact the evaluation of your application.