Project Coordinator ERP (2 Year Contract)

POSITION:   Project Coordinator ERP (2 Year Contract)
REPORTS TO: ERP Program Manager
DEPARTMENT: Corporate Services
LOCATION:   North Bay
REFERENCE: 800-182B-26
SALARY:   $76,960 - $90,532

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1100 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations.  We offer a dynamic workplace culture, along with a competitive salary, a defined benefit pension plan, paid personal leave days and discounted transportation on our bus and passenger rail services. 

ACCOUNTABILITY STATEMENT:
The Project Coordinator supports the ERP implementation by coordinating activities, tracking milestones, and maintaining documentation across functional workstreams. This role ensures effective communication between teams, organizes meetings and training sessions, and manages project documentation and reporting. Additionally, the Project Coordinator monitors budgets, liaises with vendors, and maintains a structured repository of templates and deliverables to keep the project on track.

MAJOR DUTIES/ RESPONSIBILITIES:

• Support ERP Program and Project Managers in tracking milestones, deliverables, dependencies, and ensuring alignment with PMO standards and methodologies.
• Maintain centralized documentation repositories (SharePoint, Jira, Teams) and update project artifacts including schedules, RAID logs (Risks, Actions, Issues, Decisions), status reports, change requests, lessons learned, and stakeholder registers.
• Ensure version control and proper naming conventions for all project documents.
• Schedule and coordinate cross-functional meetings, workshops, and training sessions; prepare agendas, take minutes, and track action items to closure.
• Maintain and update the integrated project plan and calendar; monitor task completion across workstreams and follow up on outstanding actions.
• Facilitate communication between functional teams, vendors, and stakeholders; act as the day-to-day contact for project inquiries and escalate issues as needed.
• Prepare weekly and bi-weekly project status updates, dashboards, and reports; consolidate updates from all ERP workstreams into accurate reporting formats.
• Track progress against key milestones and deliverables, highlighting variances and risks; assist in creating executive-level presentations for Steering Committee and leadership reviews.
• Support risk and issue tracking, ensuring timely escalation and resolution; maintain a risk log and assist in analyzing trends and variances to identify potential risks or areas for improvement.
• Assist with resource allocation, forecasting, and capacity planning across ERP initiatives; coordinate updates to the ERP program roadmap in collaboration with PMO.
• Coordinate Organizational Change Management activities, including communication campaigns, training schedules, stakeholder engagement, and adoption metrics; maintain a repository of communication artifacts and engagement materials.
• Draft and distribute project communications, change notices, and stakeholder updates as directed by Project Managers.
• Ensure consistent application of PMO standards, tools, and templates across all ERP project activities; provide guidance and training to project teams on PMO-approved processes and tools.
• Collaborate with PMO to gather feedback and recommend enhancements to templates and methodologies; participate in testing and deployment of improved PMO processes.
• Support the use of project management tools such as MS Project, JIRA, Smartsheet, SharePoint, and Teams; participate in PMO-led workshops and training sessions to stay current on best practices.

REQUIREMENTS:

• College diploma in Business Administration, Engineering, Information Technology, or a related field.
• PMP, CAPM, or equivalent project management certification preferred; willingness to pursue certification required.
• Minimum 3 years of experience supporting ERP projects (SAP, Oracle, Microsoft Dynamics, etc.).
• Experience in project coordination and using collaboration tools.
• Understanding of project lifecycle management, change management, and PMO standards (asset).
• Proficiency in MS Office suite with advanced Excel skills for reporting and data analysis.
• Experience with project management tools such as MS Project, Smartsheet, JIRA, SharePoint, Teams, and Power BI.
• Ability to learn and support evolving PMO tools and technologies, including scheduling and portfolio management systems.
• Valid Ontario G Driver’s License is considered an asset. 
• Strong organizational and time-management skills; ability to manage multiple priorities and deadlines.
• Excellent communication skills to convey information clearly and maintain transparency with diverse stakeholders.
• Problem-solving skills to identify issues and propose practical solutions.
• High attention to detail ensuring accuracy in reports, templates, and communications.
• Collaborative team player with ability to build trust and rapport during change initiatives.
• Ability to work in a fast-paced, evolving environment with changing priorities.
• Demonstrated professionalism and commitment to health and safety.

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: On-going until position is filled. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply:

At Ontario Northland, we are committed to employment equity.  We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

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