Capital Project Analyst

Job Responsibility: Posting Id 2620 Department Infrastructure and Engineering Services Division Facility Management Section Facility Design and Construction Job Grade SEA35 Grade 05 Rate of Pay $71,080.00 - $83,607.00 Annual Job Type Permanent Full Time Employee Group SEA Replacement/New Position Replacement Posting Type Internal and External Posting Date 06/10/2024 Application Deadline 06/28/2024

Position Summary

As a member of a project delivery team, the Capital Projects Analyst is responsible for the project administration, financial control, and project management support in the delivery of Municipal Infrastructure projects from inception through to the design, tendering and construction phases.

Key Duties and Responsibilities

Delivery of Capital Projects:

• Create, maintain and track financial, procurement and budget data
• Track and update capital program information
• Coordinate the close of capital accounts and accruals
• Process payment certificates, invoices and holdbacks
• Respond to and ensure proper resolution of project issues and payment discrepancies
• Generate purchase orders and change orders as required
• Account reconciliation between division records and corporate financial records
• Coordinate the division's financial project status report
• Assist with project administration and scheduling
• Assistance with capital planning process
• Assist with Procurement activities

Project Management Office (PMO) Support:

• Maintain the PMO Manual, templates, forms, flowcharts
• Audit the use of the PMO Methodology by project staff
• Perform all PMO committee-sanctioned updates to the PMO Methodology
• Assist with Data collection and KPI's reporting for Divisions/Department
• Support Lean process reviews
• Assist with managing and tracking of Divisions/Department roster assignments

Duties and Responsibilities Cont'd

Stakeholder Management Support and Customer Service:

• Assist with Communication Management on capital projects
• Distribute Public Notification Notices according to a project's mail-out list
• Coordinate Public Information centers
• Assist Project Managers with enquiries and complaints from stakeholders

Records Management:

• Maintain database records for engineering drawings

• Other duties as assigned

Education and Experience

• 3-year Diploma in Architectural/Civil Engineering or related discipline
• 3 years experience

Required Skills/Knowledge

• Proficient in Microsoft Office Suite, financial control software (i.e. SAP), Microsoft Project and Microsoft Visio
• Basic knowledge of the design and construction process in a municipal environment
• Strong organizational skills, attention to detail, and time management skills
• Enhanced numerical abilities
• Strong analytical and problem solving skills
• Basic knowledge of design drawings and specifications
• Basic knowledge of standard form/construction contracts
• Knowledge of municipal procurement and financial control
• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture
• Demonstrate the City's corporate values of care, collaboration, courage and service

Leadership Competencies

• Demonstrates personal leadership
• Builds people and culture
• Cultivates open communication
• Shapes the future
• Navigates and leads through complexity and change

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘ View Jobs for Current Employees ' link on the City's Careers Page .

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.